Applying for a job can be nerve-wracking. A follow-up letter shows you’re still interested. It reminds the hiring manager of your application.
This article gives you helpful examples. We’ll share different letter templates. These samples make writing your own letter much easier.
Use these ready-made samples. Customize them to fit your situation. You’ll feel confident sending your follow-up.
sample letter to follow up on a job application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well. I am writing to follow up on my application for the [Job Title] position, submitted on [Date of Application]. I was particularly excited about [mention something specific about the role or company that interested you].
My skills and experience in [mention 1-2 relevant skills] align perfectly with the requirements outlined in the job description. I am confident I can make a significant contribution to your team. I’m eager to learn more about this opportunity and discuss how my abilities can benefit [Company Name].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
How to Write a Sample Letter to Follow Up on a Job Application
The Pre-emptive Strike: Timing is Everything
Don’t wait too long. A prompt follow-up demonstrates initiative and keen interest. Ideally, send your letter 3-5 business days after submitting your application. Procrastination is a career killer; act decisively.
Crafting the Salutation: Beyond the Generic
Avoid the ubiquitous “To Whom It May Concern.” Diligent research is paramount. Find the hiring manager’s name; a personalized salutation instantly elevates your communication. Using their title correctly shows attention to detail. Even a misplaced comma suggests carelessness.
The Body: Reiterate and Reinforce
Briefly reiterate your interest in the position. Don’t simply restate your cover letter verbatim. Instead, highlight a specific skill or experience particularly relevant to the role, showcasing its potential benefit to the company. Concise articulation is key. Avoid verbosity.
Adding Value: More Than Just a Reminder
This isn’t just a polite nudge; it’s an opportunity to add value. Perhaps you’ve encountered pertinent industry news or completed a relevant project since your application. Mentioning such things showcases your proactive nature and industry acumen.
The Closing: A Call to Action
Don’t be diffident. Clearly state your desire to discuss your application further. Propose a specific time frame for a call or meeting, demonstrating proactivity. Express your availability, but don’t be obsequious.
Proofreading: The Gatekeeper of Professionalism
Typos are anathema. Thorough proofreading is non-negotiable. A single grammatical error can fatally undermine your credibility. Enlist a fresh pair of eyes; a second opinion is invaluable. Perfection, or at least the appearance thereof, is critical.
Post-Scriptum: A Final Flourish
A thoughtfully crafted P.S. can subtly reiterate your key selling points or add a compelling final note. Use this space judiciously – it’s a potent, albeit underestimated, tool. Employ it strategically to leave a lasting impression.
FAQs about sample letter to follow up on a job application
Following up on a job application is crucial for demonstrating your continued interest. A well-crafted follow-up letter can significantly improve your chances of securing an interview.
How long should I wait before sending a follow-up letter?
Generally, it’s advisable to wait approximately one week after submitting your application before sending a follow-up letter. This allows the hiring manager sufficient time to review your application. However, if the job posting specifies a timeframe, adhere to that guideline.
What should I include in my follow-up letter?
Your follow-up letter should reiterate your interest in the position, briefly highlight key skills or experiences that align with the job requirements, and express your enthusiasm to learn more about the opportunity. Mention the specific job title and application date for clarity. Keep it concise and professional.
What is the best way to format my follow-up letter?
Use a professional business letter format, including your contact information and the recipient’s information. Maintain a formal tone, using proper grammar and spelling. Keep the letter brief and focused, aiming for a length of no more than three paragraphs. A clean and easy-to-read font is recommended.
Should I send a follow-up email or letter?
While a well-written email is often acceptable, a formal letter can sometimes make a stronger impression, particularly for more senior positions or in certain industries. Consider the company culture and the specific job requirements when making your decision. If you have already sent an application via email, a follow-up email is usually preferred. If the initial application was sent via mail, a follow-up letter might be more appropriate.
What if I don’t hear back after sending a follow-up letter?
If you haven’t received a response within a reasonable timeframe (typically two to three weeks after the follow-up), it’s acceptable to send a brief, polite email inquiry. However, avoid excessive follow-up. Respect the hiring manager’s time and understand that they may be busy. Consider applying for other positions while awaiting a response.
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