A “Sample Letter to Follow Up Job Application” is exactly what it sounds like. It’s a letter you send to a potential employer after you’ve submitted your resume and application. You might need this if you haven’t heard back after a reasonable amount of time. This shows your continued interest and initiative.
We get it. Writing can be tough. That’s why we’ve got you covered. We’re sharing several sample letters. These are designed to help you craft the perfect follow-up.
Use these examples as your guide. Tailor them to your specific situation. You’ll be one step closer to landing that job.
Sample Letter To Follow Up Job Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application].
I am very interested in this opportunity and believe my skills and experience align well with the requirements outlined in the job description. In particular, my experience in [mention a relevant skill or experience] would be a valuable asset to your team.
Since applying, I have [mention a relevant achievement, acquired skill, or company news]. This further strengthens my suitability for the role.
Thank you for your time and consideration. I am eager to learn more about this opportunity and discuss how I can contribute to [Company Name]. I am available for an interview at your earliest convenience.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Follow Up Job Application
Crafting the Impeccable Subject Line
- Be succinct and directly reference the position you applied for.
- Example: “Following Up: [Your Name] – Application for [Job Title]”
- Avoid generic phrases like “Checking In” – specificity is key.
The Salutation: A Formal Overture
- Whenever feasible, address the hiring manager directly by name. A little reconnaissance on LinkedIn can be invaluable.
- If the name remains elusive, “Dear Hiring Manager” is a serviceable alternative.
- Steer clear of antiquated greetings like “To Whom It May Concern.”
Reiterate Your Enthusiasm and Suitability
- Begin by reaffirming your fervent interest in the role and the company.
- Subtly remind them of your key qualifications and how they align with the job description.
- Keep it concise; aim for a potent encapsulation of your value proposition.
Highlight Value Beyond the Resume
- This is your chance to showcase something not readily apparent in your application.
- Perhaps you’ve recently completed a relevant certification, or a pertinent industry event.
- Demonstrate continued professional augmentation since your initial application.
Articulate a Specific Inquiry
- Instead of merely asking “Have you made a decision?”, pose a more nuanced question.
- For instance: “I’m keen to understand the projected timeline for the next phase of interviews.”
- This evinces genuine interest and provides a concrete reason for their response.
Express Gratitude and Anticipation
- Reiterate your gratitude for their time and consideration. Politeness is paramount.
- Convey your eagerness to further discuss your qualifications in an interview setting.
- Project an optimistic, yet professional, demeanor.
The Graceful Closing
- Employ a formal closing such as “Sincerely” or “Respectfully.”
- Follow with your full name and contact information.
- Ensure your email signature is equally professional and easily accessible.
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Frequently Asked Questions: Following Up on Job Applications
The follow-up letter is a crucial step in the job application process. It reinforces your interest and provides an opportunity to highlight your qualifications further.
Why should I send a follow-up letter after applying for a job?
A follow-up letter demonstrates your continued interest in the position and allows you to reiterate your key qualifications, potentially setting you apart from other candidates.
When is the appropriate time to send a follow-up letter?
Typically, you should send a follow-up letter approximately one to two weeks after submitting your application or after the application deadline if one was specified.
What information should I include in my follow-up letter?
Your letter should include a brief restatement of your interest in the position, a concise summary of your key qualifications, and a polite inquiry about the status of your application.
How should I address the recipient of my follow-up letter?
If possible, address your letter to the hiring manager or the person who posted the job opening. Use their full name and professional title if available; otherwise, use a general salutation like “Dear Hiring Manager.”
What tone should I use in my follow-up letter?
Maintain a professional and polite tone throughout your letter. Express enthusiasm for the opportunity while remaining respectful of the hiring manager’s time and decision-making process.