A “Sample Letter To Doctors Requesting Medical Narrative” is a pre-written template. It helps you ask your doctor for a detailed summary of your medical history. You might need this letter for a legal case. It is also useful for insurance claims or disability applications.
Need to write such a letter? Don’t worry! We’ve got you covered. We will share ready-to-use samples. These samples will make the process super easy.
This article provides various letter templates. Use these samples as a guide. Tailor them to your specific needs. Get that medical narrative with ease!
Sample Letter To Doctors Requesting Medical Narrative
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Doctor’s Name]
[Doctor’s Address]
Subject: Request for Medical Narrative
Dear Dr. [Doctor’s Last Name],
I am writing to request a comprehensive medical narrative regarding my treatment at your facility from [Start Date] to [End Date]. This narrative is needed to support [briefly state reason, e.g., a disability claim, legal matter].
Specifically, I would appreciate the narrative including:
Dates of examination and treatment
Diagnoses
Treatment plans and their effectiveness
Prognosis
Any permanent impairments or limitations
Please also include copies of relevant medical records, test results, and imaging reports.
I understand there may be a fee associated with this request. Please inform me of the total cost before proceeding. I have included a signed medical release form for your convenience.
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
How to Write Letter To Doctors Requesting Medical Narrative
Subject Line: Clarity is Key
- Be forthright. A subject line such as “Request for Medical Narrative – [Patient Name]” is unambiguous.
- Include the patient’s name and a succinct descriptor of the letter’s purpose. This ensures the letter is triaged appropriately.
Salutation: Professional Courtesies
- Address the physician formally. “Dear Dr. [Physician’s Last Name],” is the conventional approach.
- Avoid overly familiar greetings. Maintain a professional tone from the outset.
Introduction: Set the Stage
- Identify the patient explicitly. State, “I am writing to you regarding your patient, [Patient Name], born on [Date of Birth].”
- Clearly articulate the reason for your request. For instance, “We require a comprehensive medical narrative to substantiate their claim for [Reason, e.g., disability benefits, personal injury].”
- Mention any deadlines upfront. A statement such as, “Your prompt attention to this matter is appreciated, as we require the narrative by [Date]” is crucial.
Body Paragraphs: The Devil is in the Details
- Chronological Overview: Request a sequential summary of the patient’s medical history, focusing on relevant conditions, diagnoses, and treatments.
- Specific Details: Enumerate the specific information required. This might include dates of onset, diagnostic test results, treatment modalities, and the patient’s response to those treatments.
- Prognosis: Inquire about the physician’s professional assessment of the patient’s future medical outlook, including any anticipated limitations or required ongoing care.
- Causation (if applicable): If the case involves causation, directly inquire about the physician’s opinion regarding the etiological factors contributing to the patient’s condition.
Supporting Documentation: Streamlining the Process
- Indicate which records are enclosed, if any. For example, “For your convenience, we have enclosed copies of [Relevant Medical Records].”
- Offer access to additional records if needed. State, “Please let us know if you require access to any further documentation to facilitate your narrative.”
Compensation: Acknowledge the Physician’s Time
- Address remuneration directly. State, “We understand that preparing this narrative requires your valuable time. Please provide your standard fee for the preparation of a medical narrative, and we will remit payment promptly.”
- Provide contact information for billing inquiries. This ensures seamless processing of the payment.
Closing: Express Gratitude and Provide Contact Information
- Reiterate your appreciation. “Thank you for your time and consideration in this important matter.”
- Provide comprehensive contact information, including your name, title, phone number, and email address.
- Use a professional closing such as, “Sincerely,” or “Respectfully,” followed by your signature.
Frequently Asked Questions: Requesting a Medical Narrative from Your Doctor
This section addresses common inquiries regarding the process of requesting a medical narrative from your physician. Understanding this process can facilitate effective communication and ensure you receive the necessary documentation for your specific needs.
What is a medical narrative?
A medical narrative is a comprehensive summary of your medical history, diagnoses, treatments, and prognosis, typically prepared by your physician.
Why would I need a medical narrative?
Medical narratives are often required for legal claims, insurance purposes, disability applications, or to provide a detailed overview of your health status to other healthcare providers.
How do I request a medical narrative from my doctor?
Submit a formal written request to your doctor’s office, clearly stating the purpose of the narrative and specifying any information you want included.
What information should I include in my request letter?
Include your full name, date of birth, contact information, the reason for your request, the specific time frame to be covered, and the recipient of the narrative (e.g., attorney, insurance company).
How long does it take to receive a medical narrative?
The timeframe varies. Check with your doctor’s office for their estimated processing time, and follow up if needed while being respectful of their workload.
Related: