A “To Whom It May Concern” letter is a formal letter. It’s used when you don’t know the specific name of the person you need to contact. Think of it as a formal greeting for unknown recipients.
Need to write one? You’re in luck! We’re sharing some helpful Google Doc templates.
These samples will make writing your own letter easy. Get ready to customize your own “To Whom It May Concern” letter!
Sample Letter To Whom It May Concern Google Doc
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
To Whom It May Concern,
I am writing to express my interest in [mention the specific opportunity, position, or purpose].
[Clearly and concisely state your reason for writing. Provide relevant details to support your request or application.]
I have attached a Google Doc for your review. You can access it at [insert shareable Google Doc link here]. Please note that the document is set to [specify permission settings, e.g., “view only,” “comment only,” or “editable”].
I am available at your earliest convenience to discuss this further. Thank you for your time and consideration.
Sincerely,
[Your Typed Name]
How to Write Letter To Whom It May Concern Google Doc
Subject Line: The Beguiling Art of Brevity
- Craft a succinct subject line. Think “Inquiry Regarding [Specific Topic]” or “Application for [Position Name].”
- Avoid ambiguity like the plague. Clarity reigns supreme.
- Never leave it blank. A blank subject line is an unpardonable sin.
Salutation: Navigating the Nameless Void
- “To Whom It May Concern” is your trusty stand-in when the recipient is unknown.
- Ensure proper capitalization. It’s a sign of respect, even in anonymity.
- Consider alternatives if possible (e.g., “Hiring Manager”). But if not, “To Whom It May Concern” it is.
Introduction: Hook, Line, and Sinker
- Begin with purpose. State your reason for writing in the first paragraph.
- Be direct, yet affable. A touch of cordiality goes a long way.
- If applicable, mention how you found their organization.
Body Paragraphs: The Meat and Potatoes
- Detail your request or qualifications with precision. Use specific examples.
- Maintain a professional tone throughout. Avoid colloquialisms.
- Structure the information logically. Use separate paragraphs for distinct points.
- Proofread meticulously. Errors are anathema to credibility.
Call to Action: Prompting a Response
- Specify your desired outcome. What do you want the recipient to do?
- Make it easy for them to respond. Provide your contact information prominently.
- Express gratitude for their time and consideration. It’s a gesture of goodwill.
Closing: Etiquette’s Last Stand
- “Sincerely” or “Respectfully” are safe and suitable closings.
- Avoid informal options like “Cheers” or “Best.”
- Leave space for your signature if printing the document.
Postscript: The Final Flourish
- Include your typed name directly below your signature (or where your signature would be).
- Review the entire document one last time before dissemination.
- Save the Google Doc with a descriptive name for easy retrieval.
Frequently Asked Questions: “To Whom It May Concern” Letter in Google Docs
This section addresses common inquiries regarding the creation and usage of “To Whom It May Concern” letters, specifically within the Google Docs environment.
We aim to provide clarity and guidance on best practices for this type of communication.
When is it appropriate to use “To Whom It May Concern”?
Use this salutation when you don’t know the specific name or title of the person who will be reading your letter.
How do I format a “To Whom It May Concern” letter in Google Docs?
Maintain a professional format, including a clear subject line, concise body paragraphs, and a formal closing such as “Sincerely” or “Respectfully.”
What should I include in the body of the letter?
Clearly state your purpose, provide relevant details, and maintain a professional tone throughout the document.
Can I use “Dear Sir or Madam” instead of “To Whom It May Concern”?
While acceptable, “To Whom It May Concern” is generally considered more modern and inclusive.
How do I export my Google Docs letter as a professional document?
Download the document as a PDF to preserve formatting and ensure compatibility across different platforms.