Need to confirm someone’s past employment? A “Sample Letter To Verify Where She Worked” helps. It’s often used for background checks. Landlords, lenders, or new employers might ask for it.
This letter confirms a person’s job history. It includes dates of employment and job title. It might also mention salary or job duties. We know writing one can be tricky.
That’s why we’re sharing letter templates. These samples make verification easy. Use our examples to craft the perfect letter.
Sample Letter To Verify Where She Worked
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
[Company Name]
[Company Address]
[Company City, State, Zip Code]
Subject: Verification of Employment – [Employee Name]
Dear [Human Resources or Appropriate Department],
I am writing to request verification of employment for [Employee Name], who has stated they were employed at your company.
We are seeking confirmation of the following details:
* Dates of Employment: From [Start Date] to [End Date] (if applicable)
* Job Title: [Job Title]
* Salary/Wage: [If applicable and if the employee has authorized you to request this information]
This information is needed for [briefly state reason, e.g., employment screening, loan application].
Please send the verification to my email address at [Your Email Address] or mail it to the address listed above.
Thank you for your time and assistance in this matter.
Sincerely,
[Your Name]
How to Write Letter To Verify Where She Worked
Subject Line: Clarity is Paramount
- Be upfront. The subject line should immediately convey the letter’s purpose.
- Examples: “Verification of Employment – [Employee Name]” or “Employment Verification Request – [Employee Name]”.
- Conciseness is key; avoid ambiguity.
Salutation: A Cordial Overture
- Address the appropriate person, if known. “Dear [Name], [Title],” is preferable.
- If the contact person is unknown, use “To Whom It May Concern:” as a ubiquitous alternative.
- Maintain a professional tone; avoid familiarity.
Introduction: State Your Purpose Directly
- Begin by explicitly stating why you are writing. For example: “I am writing to request verification of employment for [Employee Name].”
- Include the employee’s full name and any known aliases or previous names.
- Mention the reason for verification if pertinent (e.g., loan application, background check).
Body Paragraph 1: Essential Employment Details
- Request specific information: dates of employment (start and end dates), job title(s), and a general description of duties.
- Be meticulous. Specify the exact information needed to eschew ambiguity.
- Example: “Please confirm [Employee Name]’s dates of employment, position(s) held, and a rudimentary synopsis of their responsibilities.”
Body Paragraph 2: Additional Inquiries (If Necessary)
- Include requests for salary information or eligibility for rehire, if relevant and permissible.
- Clarify the method of information dissemination (e.g., email, mail).
- Note any required consent or authorization from the employee.
Closing: Express Gratitude and Provide Contact Information
- Thank the recipient for their time and consideration.
- Include your full name, title (if applicable), phone number, and email address.
- Offer to provide additional information, if needed.
- Example: “Thank you for your assiduous attention to this matter. Please do not hesitate to contact me if you require further corroboration.”
Valediction and Signature: End on a Formal Note
- Use a professional closing such as “Sincerely,” or “Respectfully,”.
- Leave space for your signature if sending a physical letter.
- Type your full name below the signature line.
Frequently Asked Questions: Sample Letter To Verify Where She Worked
This section provides answers to common questions about requesting employment verification letters. Understanding the process and what to include ensures a smooth and efficient verification.
Why is a verification of employment letter important?
It serves as official documentation confirming a person’s work history with a specific employer, often required for loans, housing, or new job applications.
What information should be included in the letter request?
The employee’s full name, dates of employment, job title, and a request for the letter to be sent to a specific address or email.
Who should I address the verification request to?
Ideally, address it to the Human Resources department or the employee’s former supervisor if known.
What if the company is no longer in business?
Attempt to contact former supervisors or colleagues who can provide alternative verification, or seek alternative documentation like pay stubs or tax forms.
How long should I wait for a response to my verification request?
Allow at least 1-2 weeks for a response. Follow up if you haven’t received confirmation within that timeframe.