Need to move out of your rental? You’ll need to tell your landlord in writing. A “Sample Letter To Vacate Rental Property To Landlord” is that written notice. It tells your landlord when you plan to leave. It’s often required by your lease agreement.
Writing this letter can feel daunting. Where do you even start? What should you include? Don’t worry, we’ve got you covered.
We’re sharing ready-to-use templates. These samples make writing your letter easy. Use our examples to create your own perfect notice.
Sample Letter To Vacate Rental Property To Landlord
## Sample Letter To Vacate Rental Property To Landlord
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Notice of Intent to Vacate Rental Property**
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the rental property located at [Rental Property Address] on [Date of Vacate]. This date is [Number] days/months from the date of this letter, satisfying the notice requirement as outlined in our lease agreement.
I intend to leave the property in good condition, as per the terms of our lease. I will ensure all personal belongings are removed and the property is thoroughly cleaned before my departure.
Please advise on the preferred procedure for returning the keys and conducting the final property inspection. I would also appreciate confirmation regarding the return of my security deposit to [Your Forwarding Address].
Thank you for your understanding. I have appreciated my time as a tenant at this property.
Sincerely,
[Your Name]
[Your Signature] (If sending a hard copy)
How to Write Letter To Vacate Rental Property To Landlord
Subject Line: Brevity is the Soul of Wit
- Begin with a succinct subject line like “Notice of Intent to Vacate – [Your Name] – [Apartment Number].”
- Omit superfluous verbiage. Clarity prevents ambiguity.
Salutation: Addressing Your Landlord with Finesse
- Use a formal salutation, “Dear [Landlord’s Name],” is always appropriate.
- If unsure of the landlord’s name, “Dear [Property Management Company]” is a reasonable alternative.
- Avoid casual greetings; maintain a professional mien.
Commencement: Declare Your Intentions Clearly
- State your intent to vacate the property explicitly. For instance, “This letter serves as formal notification that I will be vacating the property located at [Your Address] on [Date].”
- This unambiguous declaration establishes the letter’s purpose from the outset.
Body: Nuances and Necessities
- Reiterate the exact date of your departure. Avoid vagueness.
- Reference your lease agreement, if applicable. “As per the terms outlined in my lease agreement, this notice is provided [Number] days prior to the intended date of vacating.”
- Include your forwarding address where your security deposit can be remitted.
- Mention your intention to leave the property in good order. “I intend to leave the premises in a clean and habitable condition, as stipulated in the lease.”
Outstanding Obligations: Addressing Potential Debts
- If you anticipate any outstanding payments (e.g., utilities), acknowledge them. Offer a plan for their resolution.
- Propose a move-out inspection. “I would appreciate the opportunity to conduct a move-out inspection with you prior to my departure.”
Gratitude and Goodwill: A Touch of Empathy
- Express gratitude for the tenancy. “Thank you for the opportunity to reside at your property for the past [Duration].”
- A modicum of courtesy can mitigate any potential for acrimony.
Closing: Formalities and Finality
- Use a formal closing such as “Sincerely,” or “Respectfully,”.
- Follow with your printed name and signature.
- Retain a copy of the letter for your records. This is paramount for documentation.
Frequently Asked Questions: Sample Letter to Vacate Rental Property
Understanding the proper procedures for notifying your landlord when you intend to vacate a rental property is crucial. This FAQ section addresses common inquiries regarding the creation and submission of a formal notice to vacate.
What information should I include in my notice to vacate?
Your notice should include your name, address of the rental property, date of notice, date of intended move-out, and your forwarding address for the return of your security deposit.
How much notice am I required to give my landlord?
The required notice period is typically specified in your lease agreement. If not specified, consult local laws, but 30 days is generally considered standard.
How should I deliver the notice to my landlord?
It’s best to deliver the notice via certified mail with return receipt requested, or hand-deliver it and obtain a signed acknowledgment of receipt from your landlord.
What if I need to move out before the end of my lease?
Moving out before the end of your lease may result in financial penalties, such as forfeiting your security deposit or being responsible for rent until the unit is re-rented. Review your lease carefully.
Can my landlord refuse my notice to vacate?
If your notice meets the requirements outlined in your lease and local laws, your landlord generally cannot refuse it. However, they may still require you to fulfill the terms of your lease agreement.