A “Sample Letter To Vacate Apartment To Landlord” is a written notice. It tells your landlord you’re moving out. You’ll need this when your lease is ending. Or, you might need it if you’re moving out early.
Need to write one? Don’t worry. We have you covered. We’re sharing templates and examples.
These samples will make it easy. You can quickly write your own letter. Let’s get started!
Sample Letter To Vacate Apartment To Landlord
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate Apartment
Dear [Landlord’s Name],
I am writing to formally notify you of my intent to vacate my apartment at [Apartment Address], apartment number [Apartment Number]. I will be vacating the premises on or before [Date of Vacate].
This letter serves as my [Number] day written notice as required by our lease agreement.
I request that you conduct a pre-move-out inspection at your earliest convenience to identify any potential issues.
Please send my security deposit to [Your Forwarding Address].
Thank you for your time.
Sincerely,
[Your Name]
[Your Signature]
How to Write a Letter to Vacate Apartment to Landlord
1. Subject Line: Conciseness is Key
The subject line is your initial handshake. It should be succinct and immediately inform your landlord of the letter’s purpose. Think of it as the headline of a news article. Avoid ambiguity.
- Example: Notice of Intent to Vacate – [Your Apartment Number]
- Avoid: Just “Important” or “To Landlord”
2. Salutation: Respect and Formality
Begin with a formal salutation to set a respectful tone. While you might have a convivial relationship with your landlord, this is a formal notification, demanding a professional approach.
- Acceptable: “Dear Mr./Ms./Mx. [Landlord’s Last Name],”
- If Unsure of Name: “To Whom It May Concern,” (though research is always preferable)
- Avoid: “Hey [Landlord’s First Name],”
3. Body Paragraph 1: Unambiguous Declaration
The first paragraph must explicitly state your intention to vacate the premises. Leave no room for misinterpretation. Include your apartment number and the precise date you will be relinquishing possession.
- Example: “Please accept this letter as formal notification that I will be vacating apartment number [Your Apartment Number] on [Date].”
- Compulsory Inclusion: Apartment number, move-out date.
4. Body Paragraph 2: Reinforce the Details
Reiterate key details and subtly remind your landlord of any lease provisions relevant to vacating. Mention your forwarding address for the return of your security deposit, and offer a cooperative tone.
- Security Deposit: “Please send my security deposit to [Your Forwarding Address] within the timeframe stipulated in the lease agreement.”
- Lease Reference: “I am providing this notice in accordance with the lease agreement dated [Date of Lease].”
- Cooperation: “I am amenable to scheduling a pre-move-out inspection at your convenience.”
5. Body Paragraph 3: A Graceful Exit
Express gratitude for your tenancy, albeit briefly. This small courtesy can foster goodwill and smooth the transition. Keep it professional and avoid excessive sentimentality.
- Example: “I have appreciated my time as a tenant at [Apartment Complex Name].”
- Keep it Concise: A single sentence suffices.
6. Closing Salutation: Maintaining Professionalism
Conclude with a professional closing salutation. Reinforce the formal tone established at the beginning of the letter. Avoid overly casual valedictions.
- Suitable: “Sincerely,” or “Respectfully,”
- Avoid: “Cheers,” or “Best,”
7. Signature and Contact Information: Essential Verification
Include your typed name, signature, and current contact information. This ensures the landlord can readily reach you if needed. Double-check for accuracy.
- Include: Typed Name, Signature (above typed name), Phone Number, Email Address.
- Verification: Ensure all contact details are current and accurate.
Frequently Asked Questions: Sample Letter to Vacate Apartment
This section provides answers to common questions regarding the proper procedure for notifying your landlord of your intent to vacate your apartment.
Understanding these guidelines can help ensure a smooth and compliant move-out process.
What information should I include in my notice to vacate?
Your notice should clearly state your name, the apartment address, your move-out date, and a forwarding address for the return of your security deposit.
How much notice am I required to give my landlord?
The required notice period is typically outlined in your lease agreement, commonly 30 or 60 days prior to your intended move-out date.
How should I deliver the notice to my landlord?
Deliver the notice via certified mail with return receipt requested or hand-deliver it and obtain a signed acknowledgment from your landlord to confirm receipt.
What happens if I move out before the end of my lease?
Moving out before your lease ends may result in financial penalties, such as forfeiture of your security deposit or responsibility for rent until a new tenant is found. Refer to your lease agreement for specific terms.
Can I use email to send my notice to vacate?
While email might be convenient, confirm with your landlord or lease agreement whether electronic notification is an acceptable method for delivering your notice to vacate. If allowed, retain a copy of the sent email as proof of delivery.