A “Sample Letter To USPTO To Get Duplicate Trademark Registration” is a request for an extra copy of your trademark certificate. You might need this if your original certificate is lost, damaged, or stolen. Businesses often need a certified copy for legal or administrative reasons.
Need to request a duplicate trademark registration? You’re in the right place. We’ve got you covered with templates and examples.
This article provides sample letters. Use these samples to easily draft your request. Simplify the process with our easy-to-use examples.
Sample Letter To Uspto To Get Duplicate Trademark Registration
[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
United States Patent and Trademark Office
Customer Service Center
P.O. Box 1450
Alexandria, VA 22313-1450
**Subject: Request for Duplicate Trademark Registration Certificate**
Dear Sir/Madam,
This letter is to formally request a duplicate copy of the Trademark Registration Certificate for the following trademark:
* **Trademark:** [Trademark Name]
* **Registration Number:** [Registration Number]
* **Date of Registration:** [Date of Registration]
The original certificate has been [State reason: e.g., lost, damaged, misplaced]. We require a duplicate copy for [State reason: e.g., record-keeping, legal purposes, financing].
We understand there may be a fee associated with this request. Please inform us of the applicable fee and the accepted methods of payment. We are prepared to submit the required payment promptly.
Thank you for your time and assistance in this matter. We look forward to receiving the duplicate certificate.
Sincerely,
[Your Name/Company Name]
[Your Title, if applicable]
How to Write Letter To Uspto To Get Duplicate Trademark Registration
Subject Line: Clarity is Key
Begin with a subject line that’s both pithy and precise. “Request for Duplicate Trademark Registration Certificate – [Trademark Serial Number]” leaves no room for ambiguity. It immediately orients the USPTO staff to the nature of your entreaty.
Salutation: Formalities Matter
Address your correspondence with appropriate deference. “To Whom It May Concern” is an acceptable, albeit generic, opening. However, if you possess a contact person’s name, utilizing it displays due diligence and personalizes your appeal. For example, “Dear [Contact Person Name],” followed by a colon.
Body – Paragraph 1: Laying the Groundwork
- State your name and contact information.
- Explicitly mention the trademark serial number.
- Clearly articulate that you are requesting a duplicate of the trademark registration certificate.
- Briefly explain why you require the duplicate. Lost original? Damaged? The ‘why’ provides context, though extensive detail isn’t mandatory.
For instance: “I, [Your Name], am writing to request a duplicate of the trademark registration certificate for Serial Number [Trademark Serial Number]. My original certificate has been misplaced, and I require a replacement for [brief reason, e.g., securing a loan].”
Body – Paragraph 2: Attestation of Ownership
Reaffirm your right to the trademark. This isn’t merely a formality; it reinforces your legitimacy. Mention your role (owner, authorized representative) and reiterate the trademark name. This assures the USPTO of your vested interest.
Example: “As the registered owner of the trademark [Trademark Name], I assert my entitlement to receive a duplicate registration certificate. I can provide further substantiation of my ownership, should it be deemed necessary.”
Body – Paragraph 3: Additional Information & Compliance
Offer any supplemental information that might expedite the process. Are there any recent changes to your contact information? Any relevant court orders? More importantly, express your willingness to adhere to any procedural stipulations or fees associated with the duplicate request. This displays cooperativeness.
An example: “Please advise if there are any requisite forms or fees associated with this request. I am prepared to furnish any additional documentation or information to facilitate the issuance of the duplicate certificate.”
Closing: Courteous Conclusion
End your letter with a professional valediction. “Sincerely” or “Respectfully” are conventional and appropriate. Beneath your closing, include your typed name, title (if applicable), and full contact information (phone number, email address, physical address).
Post Script: Proofread Meticulously
Before dispatching your letter, scrutinize it for any typographical errors or grammatical solecisms. A polished letter conveys professionalism and reinforces your probity. Consider having a colleague review it for an impartial perspective. Even minor errors can detract from your message, so aim for impeccable clarity.
Frequently Asked Questions: Obtaining a Duplicate Trademark Registration Certificate
This section provides answers to common questions regarding requests for duplicate trademark registration certificates from the USPTO. Please review these FAQs before submitting your request.
1. How do I request a duplicate trademark registration certificate?
You must submit a written request to the USPTO, clearly stating your desire for a duplicate certificate and providing the trademark registration number along with the current owner’s name and address.
2. What information should I include in my request letter?
Include the U.S. trademark registration number, the current owner’s name and address of record, a statement explaining why you need a duplicate, and your contact information for any inquiries.
3. Is there a fee to obtain a duplicate registration certificate?
Yes, the USPTO charges a fee for issuing duplicate registration certificates. Consult the USPTO’s website for the current fee schedule.
4. Where do I send my request and payment?
Your request and payment should be mailed to the address specified on the USPTO’s website for certificate copies. Verify the current address before sending.
5. How long does it take to receive the duplicate certificate?
Processing times vary, but it typically takes several weeks to receive a duplicate certificate after the USPTO receives your request and payment. Check the USPTO website for current processing estimates.