A “Sample Letter To Turn Down A Job Offer” is a template. It helps you decline a job gracefully. You might need it after accepting another position. Maybe the offer isn’t right for you.
Writing this letter can be tricky. You want to be polite and professional. You don’t want to burn any bridges. That’s where we come in.
We’ve got you covered with samples. These templates make writing easy. Find the perfect letter for your situation.
Sample Letter To Turn Down A Job Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
Thank you very much for offering me the position of [Job Title] at [Company Name]. I truly appreciate you taking the time to interview me and explain the role in detail.
After careful consideration, I have decided to decline the offer. While I was very impressed with [Company Name] and the team, I have accepted a position that is a better fit for my career goals at this time.
I wish you and [Company Name] all the best and hope our paths may cross in the future.
Sincerely,
[Your Name]
How to Write Letter To Turn Down A Job Offer
Subject Line: Clarity is Key
- Begin with a straightforward subject line. “Job Offer Decline – [Your Name]” leaves no room for misinterpretation.
- Avoid ambiguity. Refrain from using vague terms that might obfuscate your intent.
Salutation: Professional Courtesy
- Address the hiring manager by name if known. “Dear Mr./Ms. [Hiring Manager’s Last Name]” demonstrates attentiveness.
- If the name is unavailable, “Dear Hiring Team” suffices; however, personalized salutations proffer a more sophisticated touch.
Express Gratitude: Acknowledge the Opportunity
- Start by expressing sincere appreciation for the offer. “Thank you for offering me the position of [Job Title] at [Company Name].”
- Acknowledge the time invested in you. “I appreciate the time the team dedicated to the interview process.” This simple statement underscores your respect for their efforts.
State Your Decision Clearly and Concisely
- Be direct. “After careful consideration, I must respectfully decline the offer.” This avoids any lingering ambiguity.
- Brevity is paramount. Elaborate explanations are unnecessary at this juncture.
Explain Your Reasoning (Optional, but Recommended)
- Provide a succinct explanation, if comfortable. “Another opportunity aligns more closely with my long-term career aspirations.”
- Avoid disparaging remarks about the company or offer. Maintaining professional decorum is vital.
- Focus on positive aspects of your decision, highlighting alignment with personal or professional goals rather than dwelling on perceived inadequacies of the offer.
Offer a Parting Sentiment of Goodwill
- Wish them well in their search for a suitable candidate. “I wish you the best in finding an ideal candidate for this role.”
- Express admiration for the company, where genuine. “I have been consistently impressed by [Company Name]’s innovative work in [Industry].”
Closing: Formal and Respectful
- Use a formal closing. “Sincerely,” or “Best regards,” are appropriate.
- Follow with your full name. Ensure your contact information is readily available if needed for future correspondence.
Frequently Asked Questions: Declining a Job Offer
Turning down a job offer requires careful consideration and professional communication. This FAQ section addresses common concerns and provides guidance on crafting a respectful and effective rejection letter.
1. What information should I include in my rejection letter?
Your letter should include a polite opening, an expression of gratitude for the offer, a clear statement of your decision to decline, a brief explanation (optional), and a professional closing.
2. Is it necessary to provide a reason for declining the offer?
Providing a reason is optional but can be beneficial. Keep your explanation brief, positive, and professional. Avoid overly specific or negative details.
3. How soon after receiving the offer should I respond?
Respond as soon as possible, ideally within 24-48 hours, unless you have agreed upon a specific deadline with the employer.
4. Should I mention if I’m accepting another job offer?
You can mention you are accepting another offer if you feel comfortable, but it is not required. Focus on expressing gratitude and professionalism.
5. Is it appropriate to keep the door open for future opportunities?
If you are genuinely interested in the company, you can express your interest in future opportunities, but do so sincerely and without making unrealistic promises.