Need to write to the President about a sentence? It’s called a “commutation” request. This letter asks the President to shorten someone’s prison term. People write these letters when they believe a sentence is too harsh.
Writing to the President can feel daunting. Where do you even start? How do you phrase your request?
Don’t worry, we’ve got you covered. We’ll share sample letters to guide you. Use these examples to craft your own powerful plea.
Sample Letter To The President For Commuting A Person’s Sentence
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
The Honorable [President’s Name]
The White House
1600 Pennsylvania Avenue NW
Washington, DC 20500
**Subject: Request for Commutation of Sentence for [Inmate’s Full Name], Inmate ID [Inmate’s ID Number]**
Dear Mr. President,
I am writing to respectfully request your consideration for the commutation of sentence for [Inmate’s Full Name], currently serving a sentence at [Name of Correctional Institution]. I have known [Inmate’s Name] for [Number] years as [Your Relationship to Inmate – e.g., family member, friend, mentor].
[Inmate’s Name] was convicted of [Crime] on [Date of Conviction] and sentenced to [Length of Sentence]. While I understand the gravity of the offense, I believe that circumstances warrant a review of their sentence.
Since incarceration, [Inmate’s Name] has demonstrated significant rehabilitation through [Specific examples, e.g., participation in educational programs, vocational training, therapy, positive behavior, remorse]. [He/She] has earned [Specific achievements, e.g., GED, certifications, positive performance reviews in prison jobs].
Moreover, [Mention any compelling factors, e.g., health issues, changed laws, disproportionate sentence, victim’s forgiveness]. Specifically, [Explain the factor in detail].
[Inmate’s Name]’s release would allow [him/her] to [Specific plans for the future, e.g., support family, contribute to community, pursue education/employment]. [He/She] has a strong support system in place, including [Names of people offering support] who are committed to assisting in [his/her] successful reintegration into society.
I firmly believe that [Inmate’s Name] is deserving of a second chance. Commuting [his/her] sentence would not only offer [him/her] an opportunity to rebuild [his/her] life but also serve as a testament to the power of redemption.
Thank you for your time and consideration of this important matter.
Sincerely,
[Your Signature]
[Your Typed Name]
How to Write a Letter To The President For Commuting A Person’s Sentence
Subject Line: Grabbing Attention
- Keep it concise, yet impactful. Think: “Urgent Request: Clemency for [Inmate’s Full Name], Case Number [Case Number]”.
- Steer clear of ambiguous language. Clarity is paramount; it ensures your plea avoids bureaucratic oblivion.
Salutation: Setting the Tone
- Address the President with utmost respect. “Dear Mr. President,” or “Dear President [Last Name],” are both appropriate.
- Avoid overly familiar greetings. This is a formal supplication, after all.
Introduction: The Hook
- Immediately state your purpose. “I am writing to implore you to consider commuting the sentence of [Inmate’s Full Name], who is currently incarcerated at [Institution Name].”
- Establish your relationship to the inmate. Are you a family member, friend, or advocate? Be forthright.
- Briefly allude to the compelling reasons for clemency. Tease the narrative, piquing the reader’s interest.
Body Paragraphs: The Heart of the Matter
- Detail the inmate’s circumstances. What crime did they commit? Provide essential background.
- Emphasize rehabilitation and remorse. Has the inmate taken steps toward self-improvement? Has he or she expressed genuine contrition?
- Highlight mitigating factors. Were there extenuating circumstances surrounding the crime? Childhood trauma? Coercion?
- Showcase positive contributions. Did the inmate perform acts of heroism or community service prior to incarceration? Have they demonstrated exemplary behavior while incarcerated?
- Articulate future prospects. What plans does the inmate have upon release? How will they contribute to society?
- Include credible evidence. Letters of support from community leaders, educators, or employers can bolster your case.
Addressing Concerns and Counterarguments
- Acknowledge the gravity of the offense. Do not minimize the harm caused.
- Explain why clemency is nevertheless warranted. Reiterate the inmate’s rehabilitation, remorse, and potential for positive contribution.
- Anticipate potential objections. What arguments might the President’s advisors raise against clemency? Preemptively address those concerns.
The Ask: Be Specific and Empathetic
- Clearly state your request. “I respectfully request that you commute [Inmate’s Full Name]’s sentence to time served.”
- Appeal to the President’s sense of justice and compassion. Remind him of the power he wields to grant a second chance.
- Express gratitude for their consideration. Acknowledge the demands on their time and express sincere appreciation.
Closing: Leave a Lasting Impression
- End with a sincere and respectful closing. “Sincerely,” or “Respectfully yours,” are both suitable.
- Provide your full name, contact information, and any relevant affiliations.
- Proofread meticulously. Ensure your letter is free of grammatical errors and typos. A polished presentation underscores your credibility.
Frequently Asked Questions: Sentence Commutation Recommendation Letters
This section addresses common inquiries regarding letters written in support of commuting a person’s sentence. Understanding the process and key elements can significantly aid in crafting an impactful letter.
What is the purpose of a letter recommending sentence commutation?
The purpose is to provide compelling reasons why the President should consider shortening an individual’s prison sentence, highlighting rehabilitation, remorse, or unjust sentencing.
Who is an appropriate person to write a commutation recommendation letter?
Individuals with direct knowledge of the incarcerated person, such as family members, friends, employers, community leaders, mentors, or legal professionals, are typically suitable writers.
What information should be included in a commutation recommendation letter?
The letter should include the writer’s relationship to the applicant, details of the applicant’s character, evidence of rehabilitation, the impact of the crime on victims, and reasons why commutation is warranted.
How should the letter be structured and what tone should be used?
The letter should be formal, well-organized, and professional. Maintain a respectful and empathetic tone, focusing on facts and avoiding emotional arguments or exaggerations.
Where should the completed commutation recommendation letter be sent?
The letter should be submitted to the Office of the Pardon Attorney at the Department of Justice, following the specific guidelines and procedures outlined on their official website.