Need to cut ties between your lawyer and another party? A “Sample Letter To Terminate Attorney To Third Party” does just that. It informs someone that your attorney no longer represents you in dealings with them. This is common when you change lawyers or end a specific legal matter.
Writing such a letter can be tricky. Getting the wording right matters. You want to be clear and avoid future issues.
That’s why we’re here to help. We’ll share templates and samples of this letter. Use these to easily draft your own “Termination of Attorney” notice.
Sample Letter To Terminate Attorney To Third Party
**Sample Letter To Terminate Attorney To Third Party**
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Third Party Name]
[Third Party Address]
[City, State, Zip Code]
**Subject: Termination of Attorney Representation**
Dear [Third Party Name],
Please be advised that [Attorney’s Name] no longer represents me in any matter involving you. This termination is effective immediately.
You should direct all future communications regarding this matter directly to me at the address and contact information provided above. Please do not contact [Attorney’s Name] regarding this matter.
I appreciate your attention to this notification.
Sincerely,
[Your Name]
How to Write Letter To Terminate Attorney To Third Party
1. Crafting a Compelling Subject Line
The subject line is paramount; it’s the initial touchpoint. It should be succinct and unequivocally convey the letter’s purpose. For instance:
- “Notice of Attorney Representation Termination – [Case Name/Reference Number]”
- “Revocation of Attorney Authority – [Client Name]”
A clear subject line ensures prompt and appropriate handling by the recipient.
2. The Salutation: Addressing the Recipient
Begin with a formal salutation. If you know the specific contact person, use:
- “Dear Mr./Ms. [Last Name],”
If the contact is unknown, a more generic, yet still respectful, greeting is acceptable, such as:
- “To Whom It May Concern:”
Maintain professionalism from the outset, setting a serious tone for the missive.
3. The Introductory Paragraph: Laying the Groundwork
The opening paragraph should explicitly state the purpose of the letter. Avoid ambiguity; be forthright.
- “Please be advised that [Attorney Name] is no longer authorized to represent [Client Name] in the matter of [Case Name/Description], effective [Date].”
- “This letter serves as formal notification that the legal representation of [Client Name] by [Attorney Name/Law Firm] has been terminated as of [Date].”
Concisely establish the cessation of representation.
4. Elaborating on the Termination: Providing Necessary Context
While you don’t need to delve into the minutiae of why the representation ended, you may need to provide a modicum of context, especially if the attorney was actively involved in ongoing negotiations or litigation.
- “This termination includes the revocation of all authority previously granted to [Attorney Name] to act on behalf of [Client Name] in this matter. Any future communication should be directed to [Client Name/New Attorney, if applicable].”
- “Kindly note that all correspondence, documents, and legal processes pertaining to [Case Name/Description] should no longer be directed to [Attorney Name/Law Firm]. We will provide updated contact information for future communication shortly/has been enclosed.”
This section clarifies the scope and implications of the termination.
5. Requesting Confirmation and Cooperation
It’s prudent to politely request acknowledgment of the termination and cooperation in transferring pertinent information.
- “We would appreciate written confirmation of your receipt of this notice. Furthermore, we request your cooperation in forwarding any pending documents or information related to this case to [Client Name/New Attorney].”
- “Your acknowledgment of this termination and willingness to facilitate a smooth transition would be greatly appreciated. We anticipate your assistance in ensuring all relevant materials are properly transferred.”
Professional courtesy can expedite the transition process.
6. Concluding Remarks: Maintaining a Professional Demeanor
End the letter with a professional closing statement. Expressing gratitude for past interactions, even if brief can be a classy touch.
- “Thank you for your attention to this matter. We appreciate your past cooperation.”
- “We appreciate your understanding and cooperation in this transition. Please do not hesitate to contact us if you require further clarification.”
The closing should be polite and forward-looking.
7. The Valediction and Signature: Formal Closure
Close with a formal valediction followed by your signature and printed name.
- “Sincerely,”
- “Yours truly,”
Ensure your signature is legible and the printed name is clearly displayed below. Include your title if applicable. This finalizes the formal communication.
Frequently Asked Questions: Sample Letter to Terminate Attorney to Third Party
This section addresses common inquiries regarding the process of notifying a third party about the termination of an attorney’s representation.
It provides guidance on crafting a clear and effective notification.
What information should be included in a letter terminating attorney representation to a third party?
The letter should include the attorney’s name, the client’s name, the case or matter the attorney was representing, the date of termination, and a clear statement that the attorney no longer represents the client.
Who is considered a “third party” in this context?
A third party is any individual or entity involved in the case or matter other than the client and the attorney. This includes opposing counsel, courts, agencies, or other relevant organizations.
Is it necessary to send this notification via certified mail?
While not always mandatory, sending the notification via certified mail with return receipt requested provides proof that the third party received the notice, which can be helpful in avoiding future disputes.
What if the third party continues to contact the attorney after receiving the notification?
The attorney should politely reiterate that they no longer represent the client and direct the third party to contact the client directly or, if applicable, the client’s new legal counsel.
Can I use the same letter to notify multiple third parties?
Yes, you can use the same template, but ensure each letter is addressed to the specific third party being notified and includes any relevant identifying information for that party.