A “Sample Letter To Tenant For Non-Renewal Of Lease” is a notice. Landlords use it. It informs a tenant that their lease won’t be renewed. This letter is needed when a landlord decides not to extend a lease agreement. It’s often used at the end of a lease term.
Writing such a letter can be tricky. You want to be clear and professional. You also want to follow legal requirements. That’s where we come in.
We’ve got you covered! This article provides sample letters. These samples make writing your own letter easy. Use our templates to create a perfect notice.
Sample Letter To Tenant For Non Renewal Of Lease
**Sample Letter To Tenant For Non Renewal Of Lease**
[Date]
[Tenant Name]
[Tenant Address]
**Subject: Non-Renewal of Lease Agreement**
Dear [Tenant Name],
This letter is to inform you that your lease agreement for the property located at [Property Address], will not be renewed upon its expiration date of [Date].
As per the terms outlined in our lease agreement, this letter serves as the official notice of non-renewal. You are required to vacate the premises on or before [Date].
Please ensure that the property is left in a clean and undamaged condition, as outlined in the lease agreement. A final inspection will be conducted after you have vacated the premises to assess any damages beyond normal wear and tear.
We will return your security deposit, less any deductions for damages or unpaid rent, within [Number] days of your departure, as required by law. Please provide us with your forwarding address so we can send the check to the correct location.
We appreciate your tenancy and wish you the best in your future endeavors.
Sincerely,
[Your Name]
[Your Contact Information]
How to Write Letter To Tenant For Non Renewal Of Lease
Subject Line: Clarity is Key
- Be forthright: “Non-Renewal of Lease Agreement – [Property Address]”
- Avoid ambiguity; the tenant should immediately understand the letter’s intent.
- Refrain from overly emotional or informal language.
Salutation: Strike a Professional Chord
- Address the tenant(s) by name: “Dear [Tenant Name(s)],”
- If unsure of names, use “Dear Tenant(s) at [Property Address],” but strive for personalization.
- Avoid overly familiar greetings that might undermine the letter’s gravitas.
Body – Paragraph 1: State Your Intent Unequivocally
- Declare your decision not to renew the lease, referencing the current agreement.
- Example: “This letter serves as formal notification that [Your Name/Company Name] will not be renewing the lease agreement currently in effect for the property located at [Property Address].”
- Specify the exact date the lease expires.
Body – Paragraph 2: Elucidate the Reason (Optional but Recommended)
- You are not legally obligated to provide a reason in many jurisdictions, but transparency fosters goodwill.
- If providing a reason, keep it concise and professional. Acceptable rationales include:
- “The property will be undergoing extensive renovations.”
- “The property will be utilized for other purposes after the lease expires.”
- “Circumstances necessitate a change in occupancy.”
- Avoid accusatory or inflammatory language, regardless of past issues.
Body – Paragraph 3: Outline Move-Out Expectations
- Clearly state the required move-out date and time.
- Reiterate any move-out procedures outlined in the original lease agreement (e.g., cleaning requirements, key return).
- Mention the procedure for the return of the security deposit, referencing the lease agreement and local laws regarding deposit returns.
- Example: “Please ensure the property is vacated, all personal belongings removed, and the premises left in a clean and habitable condition, as stipulated in the lease agreement, by [Date] at [Time].”
Closing: Maintain a Cordial Demeanor
- Use a professional closing, such as “Sincerely,” or “Respectfully,”.
- Include your printed name, followed by your signature.
- Provide your contact information (phone number and/or email address) for any queries.
Postscript: Final Touches for Assured Delivery
- Send the letter via certified mail with return receipt requested to ensure proof of delivery.
- Keep a copy of the letter for your records.
- Consult with a legal professional to ensure the letter complies with all applicable local and state laws.
Frequently Asked Questions: Non-Renewal of Lease Letters
This section addresses common inquiries regarding the process and content of non-renewal of lease letters. Understanding these aspects can ensure a smooth and legally sound transition.
What is a non-renewal of lease letter?
A non-renewal of lease letter is a formal notification from either the landlord or tenant that the current lease agreement will not be extended beyond its expiration date.
When should a non-renewal letter be sent?
The timing for sending a non-renewal letter is typically dictated by the lease agreement itself, often requiring 30 to 60 days’ notice prior to the lease’s expiration.
What information should be included in a non-renewal letter?
Essential information includes the date, tenant’s name, property address, a clear statement of intent not to renew the lease, the lease expiration date, and contact information.
Can a landlord refuse to renew a lease for any reason?
While landlords generally have the right not to renew a lease, they cannot do so for discriminatory reasons based on protected characteristics like race, religion, or familial status.
What happens if a tenant does not move out after the lease expires?
If a tenant remains on the property after the lease expires without permission, the landlord may need to initiate eviction proceedings to regain possession of the premises.