Need to move out? You’ll likely need to tell your landlord. A “Sample Letter To Tell Landlord You’re Moving Out” is a pre-written template. It helps you formally announce your departure. This is common when your lease is ending or you’re breaking it.
Writing this letter can feel daunting. Don’t worry, we’ve got you covered. We’ll share some easy-to-use templates.
These samples will make writing your notice simple. Get ready to copy, paste, and customize!
Sample Letter To Tell Landlord You’Re Moving Out
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Notice of Intent to Vacate – [Your Address]**
Dear [Landlord’s Name],
This letter is to formally notify you of my intent to vacate the property located at [Your Address]. As per the terms of my lease agreement, I am providing [Number] days’ notice. My intended move-out date is [Date].
I will ensure the property is clean and in good condition, as outlined in the lease agreement, prior to my departure. Please let me know your preferred procedure for the return of the keys and the final property inspection.
My forwarding address for the return of my security deposit is:
[Your Forwarding Address]
Thank you for your understanding. Please contact me at [Your Phone Number] or [Your Email Address] if you require any further information.
Sincerely,
[Your Name]
html
How to Write Letter To Tell Landlord You’re Moving Out
Subject Line: Clarity is Key
- Be upfront. A subject line like “Notice of Non-Renewal of Lease – [Your Name] – [Apartment Number]” is unambiguous.
- Avoid ambiguity. The landlord should immediately understand the letter’s purpose.
Salutation: Professional Courtesies
- Use a formal salutation. “Dear Mr./Ms./Mx. [Landlord’s Last Name],” is always a safe bet.
- If you’re unsure of the name, “Dear Landlord/Property Manager,” is acceptable, though less personalized.
Body: The Nitty-Gritty Details
- State your intention clearly. For example, “This letter serves as formal notification that I will be vacating the premises at [Your Address] on [Date].”
- Specify the termination date. This date must align with your lease agreement stipulations.
- Reference your lease. Mentioning “as per the terms outlined in our lease agreement” adds a layer of formality.
Reason for Leaving: Optional but Appreciated
- You aren’t obligated to elaborate, but a brief explanation can be courteous.
- Keep it concise. Something like, “I am relocating for employment opportunities” suffices.
- Avoid overly personal details. Focus on the practical aspects of your move.
Forwarding Address: Essential for Communication
- Provide your new address. This allows the landlord to return your security deposit and send any pertinent correspondence.
- State it plainly: “Please forward my security deposit and any future correspondence to [Your New Address].”
Security Deposit: Setting Expectations
- Remind the landlord of your expectation to receive the security deposit back, assuming no damages beyond normal wear and tear.
- Reference the lease terms regarding the return of the deposit.
- Inquire about the process: “Please let me know the procedure for the return of my security deposit.”
Closing: A Cordial Farewell
- Use a professional closing. “Sincerely,” or “Respectfully,” are appropriate.
- Include your signature and printed name.
- Express gratitude. A simple, “Thank you for your time and consideration” is a graceful denouement.
html
Frequently Asked Questions: Notifying Your Landlord of Your Move-Out
This section addresses common questions regarding the process of informing your landlord about your intention to vacate the property. Ensuring clear and timely communication is crucial for a smooth move-out.
What is the required notice period?
The required notice period is typically outlined in your lease agreement. Refer to your lease for the specific timeframe, which is commonly 30 or 60 days.
What information should I include in my move-out letter?
Your letter should include your name, address of the property, move-out date, and a forwarding address for the return of your security deposit. Consider including a request for a pre-move-out inspection.
How should I deliver the move-out letter?
It is recommended to deliver the letter via certified mail with return receipt requested. This provides proof of delivery and receipt by your landlord.
What happens if I move out before the end of my lease?
Moving out before the end of your lease may result in financial penalties, such as forfeiture of your security deposit or responsibility for rent until the unit is re-rented.
Can my landlord refuse my move-out notice?
If you provide the required notice as stipulated in your lease, your landlord cannot refuse your move-out notice, although they may still require you to fulfill your lease obligations.