A “Sample Letter To Send With Donation Check” is a document. It goes with your donation. It tells the receiver who you are. It also explains why you are donating. People often write these letters for tax purposes.
Need to write a letter with your donation check? Don’t know where to start? We’ve got you covered. We will share templates. We will also share examples. These samples will make it easy.
This article provides sample letters. Use them with your donation checks. They are easy to customize. Make them your own.
Sample Letter To Send With Donation Check
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Organization Name]
[Organization Address]
[Organization City, State, Zip Code]
**Subject: Donation Enclosed**
Dear [Contact Person or Organization Name],
Please accept this letter and the enclosed check as a donation to support the important work you do at [Organization Name].
I am impressed by your commitment to [mention specific cause or program]. I believe in your mission and want to help you continue making a difference.
Thank you for all that you do.
Sincerely,
[Your Name]
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How to Write Letter To Send With Donation Check
Subject Line: Concision is Key
- Keep it brief. “Donation Enclosed” or “Contribution” works commendably.
- Avoid superfluous verbiage. The recipient knows it’s a donation; redundancy is unnecessary.
Salutation: Establishing Rapport
- If you know a specific person, use their name. “Dear Ms. Eleanor Vance” sounds considerably more personal than a generic alternative.
- If you don’t have a contact, “Dear Donation Team” or “To Whom It May Concern” suffices, albeit less warmly.
First Paragraph: State Your Purpose Immediately
- Begin by stating you’re including a donation. Be direct and unambiguous.
- Mention the amount. “Enclosed please find a check for $100” leaves no room for misinterpretation.
- Consider adding a brief, appreciative note about the organization’s endeavors.
Second Paragraph: Express Your Affinity
- Explain why you chose to donate to this specific organization. Personal anecdotes resonate powerfully.
- Highlight a project or cause that particularly influenced your decision. Show you’ve done your homework.
- Articulate your hopes for the future impact of your contribution.
Third Paragraph: Reinforce Your Commitment (Optional)
- If applicable, mention any recurring donations or volunteer work. This underscores sustained commitment.
- Offer assistance in other capacities, if feasible. Even a small gesture can be impactful.
Closing: A Formal Farewell
- “Sincerely,” or “Respectfully,” are standard, appropriate closings.
- Avoid overly casual language unless you have an established relationship with the recipient.
- Include your full name and contact information beneath your signature.
Postscript: The Personal Touch
- A brief P.S. can add a final, impactful thought.
- Reiterate your enthusiasm or offer a specific blessing.
- Keep it concise and heartfelt.
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Frequently Asked Questions: Donation Letter with Check
Sending a letter with your donation check is a great way to personalize your contribution and provide important information. Here are some frequently asked questions to guide you:
Why should I send a letter with my donation check?
A letter allows you to specify the purpose of your donation, provide contact information, and express your support for the organization’s mission.
What information should I include in my donation letter?
Include the date, the organization’s name, the donation amount, your full name and address, and any specific instructions for how you want the donation to be used.
Is my donation tax-deductible?
Consult with the organization to confirm their tax-exempt status and whether your donation qualifies for a tax deduction. Keep the acknowledgment letter they provide for your records.
How formal should the tone of my letter be?
Maintain a polite and professional tone. Express your gratitude for the organization’s work and clearly state your intention to donate.
Where should I send the donation letter and check?
Send the letter and check to the address specified on the organization’s website or donation materials. If unsure, contact the organization directly for their mailing address.