A “Sample Letter To Send When On Waitlist” is exactly what it sounds like. It’s a letter you send after being waitlisted for something. This could be for a job, a school, or even an apartment.
Feeling stuck on that waitlist? We get it. That’s why we’re sharing some letter templates.
Consider this your go-to resource. We’ll provide samples to make writing easier. Let’s get you off that waitlist!
Sample Letter To Send When On Waitlist
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Admissions Office/Contact Person Name]
[University/Organization Name]
[Address]
Subject: Following Up on Waitlist Status – [Your Name] – [Application ID, if applicable]
Dear [Admissions Committee/Contact Person Name],
I am writing to express my continued interest in [Program Name/Position Name] at [University/Organization Name]. I understand that I am currently on the waitlist.
I remain very enthusiastic about the opportunity to [Mention a specific reason why you are interested in the program/position – e.g., study under Professor X, contribute to project Y, etc.].
Since applying, [Optional: Briefly mention any significant achievements or updates – e.g., I have completed a relevant course, received an award, gained new experience, etc.].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
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How to Write Letter To Send When On Waitlist
Subject Line: Conveying Continued Interest
Your subject line is your initial gambit. Keep it concise yet compelling. Steer clear of generic phrases. Instead, opt for something like:
- “Waitlist – [Your Name] – Continued Enthusiasm for [Program Name]”
- “[Your Name] – Updating Application & Expressing Interest in [Program Name]”
The objective is to rekindle their memory and immediately signal your unwavering interest.
Salutation: Striking a Cordial Tone
Address the appropriate admissions officer or committee. If a specific name is elusive, a professional yet personable greeting will suffice:
- “Dear Admissions Committee,”
- “Dear Mr./Ms. [Admissions Officer’s Last Name],”
Avoid overly familiar or casual greetings. Maintain a veneer of formality.
Opening Paragraph: Reaffirming Your Commitment
This is your chance to reiterate your ardor for the program. Don’t merely restate the obvious. Inject specificity:
- Acknowledge your waitlist status with grace and gratitude.
- Briefly recap why the program remains your top choice, referencing specific aspects that resonate with your aspirations.
- Example: “I am writing to express my continued interest in the [Program Name] at [University Name]. Being placed on the waitlist has only reinforced my desire to contribute to your esteemed program, particularly due to its groundbreaking work in [Specific Area].”
Midsection: Highlighting Recent Accomplishments
Showcase any noteworthy achievements or experiences since your initial application. This is your chance to demonstrate growth and continued engagement in your field:
- Detail any new awards, publications, or relevant experiences.
- Quantify your accomplishments whenever possible. Use numbers to bolster your claims.
- Example: “Since submitting my application, I have [Specific Achievement] and [Specific Achievement], further solidifying my capabilities in [Relevant Skill].”
Addressing Potential Weaknesses (Optional)
If you are aware of any perceived shortcomings in your initial application, address them head-on. Frame them as areas of growth or lessons learned:
- Acknowledge the weakness without dwelling on it.
- Explain how you have actively worked to mitigate the issue.
- Example: “While my initial application reflected a limited experience in [Area], I have since dedicated my efforts to [Action Taken] and [Action Taken], resulting in a more comprehensive understanding.”
Expressing Continued Fit and Value
Reiterate how your unique skills and perspective align with the program’s mission and values. Demonstrate that you are not just seeking admission but also aiming to contribute meaningfully:
- Connect your goals with the program’s specific offerings.
- Highlight your potential contributions to the academic community.
- Example: “I am confident that my passion for [Area] and my skills in [Skill] would make me a valuable asset to the [Program Name] cohort.”
Closing: A Polite and Proactive Conclusion
End your letter with a courteous and proactive closing. Express your willingness to provide further information and reiterate your enthusiasm:
- Reiterate your unwavering interest.
- Offer to provide additional information if needed.
- Express gratitude for their time and consideration.
- Example: “Thank you for your continued consideration. I remain profoundly interested in the [Program Name] and welcome the opportunity to provide any further information you may require. Sincerely, [Your Name]”
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Frequently Asked Questions: Waitlist Letter Sample
Navigating a waitlist can be complex. This FAQ section addresses common queries regarding crafting effective letters to express continued interest.
What is the purpose of sending a letter while on a waitlist?
A letter demonstrates your sustained interest and provides an opportunity to highlight any new achievements or relevant updates since your initial application.
When is the best time to send a waitlist letter?
Send a letter shortly after being placed on the waitlist and consider sending a follow-up if significant time passes or if you have new information to share.
What information should I include in my letter?
Reiterate your strong interest, briefly reaffirm your key qualifications, and provide any relevant updates such as new accomplishments, awards, or experiences.
How long should the waitlist letter be?
Keep the letter concise, ideally no more than one page. Focus on conveying your key points effectively and respectfully.
Is it acceptable to send more than one letter?
Sending one or two well-crafted letters is generally acceptable. Avoid excessive communication, which may be perceived negatively.