The I-485 form is crucial for those seeking a green card based on employment. Often, you need to send a cover letter with your I-485 application. This letter summarizes your application and highlights key information. It ensures USCIS processes your case smoothly.
Crafting this letter can feel daunting. You want to be clear and professional. You also want to make sure you include all necessary details.
That’s why we’re here to help! We’ll share sample letters. These examples will guide you in writing your own I-485 cover letter. Let’s simplify this process together.
Sample Letter To Send The I-485 Form Employment Based
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
**Subject: Application to Register Permanent Residence or Adjust Status (Form I-485) – Employment-Based**
Dear USCIS Officer,
I am writing to submit my application for adjustment of status to permanent resident, based on employment. Please find enclosed Form I-485, Application to Register Permanent Residence or Adjust Status, along with all required supporting documentation.
My application is based on [Specify the basis, e.g., approved I-140 petition, National Interest Waiver, etc.]. My [I-140/NIW] was approved on [Date] by [Service Center]. A copy of the approval notice is included.
I am currently employed by [Employer Name] as a [Your Job Title]. A letter from my employer confirming my employment and the terms of my employment is also enclosed.
I believe I meet all the eligibility requirements for adjustment of status. I have carefully reviewed the instructions for Form I-485 and have provided all necessary documentation to support my application.
Thank you for your time and consideration. I look forward to a favorable decision in this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write a Letter to Send the I-485 Form (Employment Based)
Subject Line: Succinct and Instructive
The subject line is your initial handshake. Make it count. Instead of a generic “I-485 Submission,” try something more informative. For example:
- I-485 Application – [Applicant Name] – Employment-Based Adjustment
- Submission of I-485 (Employment-Based) – [A-Number]
Clarity curtails potential delays. Don’t be cryptic.
Salutation: A Formal Overture
Address the recipient with respect and formality. Avoid colloquialisms. Options include:
- “To Whom It May Concern:” – A safe, albeit impersonal, choice.
- “USCIS Officer:” – Slightly more direct, implying knowledge of the recipient’s role.
Err on the side of formality; it demonstrates deference to the process.
Introduction: Setting the Stage
The introduction is where you articulate the letter’s purpose. Be unambiguous. State your intention clearly and concisely.
- “I am writing to submit Form I-485, Application to Register Permanent Residence or Adjust Status, based on employment.”
- “Enclosed, please find my application for adjustment of status (Form I-485) under the employment-based preference category.”
Reference the form name explicitly. Mention the basis for your application (employment). This preempts confusion.
Body Paragraph 1: Enumerating Enclosures
Detail each document included in your submission. A comprehensive list minimizes the chance of missing information. Consider a bulleted list:
- Form I-485, Application to Register Permanent Residence or Adjust Status
- Copy of Form I-140, Immigrant Petition for Alien Worker (Approved)
- Copy of Form I-797, Approval or Receipt Notice (I-140)
- Copy of Passport (Biographical Page and Visa)
- Copy of Birth Certificate
- Form I-693, Report of Medical Examination and Vaccination Record (Sealed)
- Form I-94, Arrival/Departure Record
- Two Passport-Sized Photographs
- Form G-1145, E-Notification of Application/Petition Acceptance
This meticulous inventory ensures nothing is overlooked, facilitating smoother processing.
Body Paragraph 2: Amplifying Particulars (Optional)
This section is for highlighting any unique aspects of your case. If there are nuances, elucidate them here. For instance:
- If you are concurrently filing with other family members, mention their names and A-Numbers.
- If your medical examination (I-693) has any specific notations, briefly acknowledge them.
- If you have previously submitted any related forms, reference those earlier submissions.
This paragraph is not mandatory, but it can be invaluable in preempting queries and averting potential issues related to atypical circumstances.
Closing: Courteous and Conclusive
End the letter with a polite and professional closing. Express gratitude and offer further assistance.
- “Thank you for your time and consideration. Please let me know if any further information is required.”
- “I appreciate your attention to this matter. I am available to provide additional documentation if necessary.”
Conclude with a formal valediction, such as:
- “Sincerely,”
- “Respectfully,”
Followed by your full name and signature (if a physical letter). Ensure the letter is dated.
Final Touches: Proofreading and Presentation
Before dispatching your submission, meticulously proofread the letter for grammatical errors and typos. A pristine presentation reflects diligence.
- Use a clear, legible font (e.g., Times New Roman, Arial).
- Maintain consistent formatting throughout the letter.
- Print the letter on high-quality paper (if a physical letter).
A polished presentation manifests professionalism and attention to detail, leaving a favorable impression.
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Frequently Asked Questions: I-485 Employment-Based Sample Letter
This section addresses common inquiries concerning the submission of Form I-485 (Application to Register Permanent Residence or Adjust Status) through employment-based sponsorship. Below are answers to frequently asked questions to guide you through the process.
What is the purpose of a cover letter when submitting Form I-485 based on employment?
The cover letter serves as an introduction to your I-485 application package. It summarizes the purpose of your submission, lists the enclosed documents, and provides your contact information for easy reference.
What information should be included in the sample cover letter?
The cover letter should include your name, A-number (if applicable), the basis for your I-485 application (e.g., EB-2, EB-3), a detailed list of all documents included in your application package, and your contact information.
Is a cover letter mandatory when filing Form I-485?
While not strictly mandatory, including a well-organized cover letter is highly recommended as it helps USCIS efficiently process your application and reduces the likelihood of delays or requests for evidence (RFEs).
Where should I place the cover letter in the I-485 application package?
The cover letter should be placed on top of all the other documents in your I-485 application package. It serves as the first document USCIS will see when reviewing your submission.
Can I use the same sample letter for different employment-based categories?
While a sample letter can be used as a template, it’s crucial to customize it to reflect your specific employment-based category (e.g., EB-1, EB-2, EB-3) and to accurately list all supporting documents relevant to your individual case.