A “Sample Letter To Send The I-485 Form” is a cover letter. It accompanies your I-485 application. The I-485 form is for adjusting status to become a permanent resident. You might need this letter to clearly present your case to USCIS. It helps ensure your application is processed smoothly.
Applying for a green card can be confusing. Writing a cover letter shouldn’t be! We’re here to help simplify the process.
In this article, we will share letter templates. These examples will guide you in writing your own I-485 cover letter. You can customize these samples to fit your specific situation.
Sample Letter To Send The I-485 Form
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
**Subject: Application to Register Permanent Residence or Adjust Status (Form I-485) – [Your Name], A# [Your A-Number, if applicable]**
Dear USCIS Officer,
Please find enclosed my application to adjust status to permanent resident (Form I-485), along with supporting documentation.
I am applying based on [State your basis for applying, e.g., family sponsorship, employment, asylum].
The following documents are included in this application package:
* Form I-485, Application to Register Permanent Residence or Adjust Status
* [List all documents included, e.g., Copy of Form I-797 approval notice, Copy of Birth Certificate, Copy of Marriage Certificate (if applicable), Form I-693, Report of Medical Examination and Vaccination Record, etc.]
* [Continue listing all documents]
I believe I meet all the requirements for adjustment of status. I am available for an interview at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Send The I-485 Form
1. Crafting a Compelling Subject Line
The subject line is your missive’s billboard. It should be pithy yet informative. Don’t bury the lede! The goal is to immediately signal the contents to the adjudicator.
- Example 1: I-485 Application – [Your Name] – A# [Your A-Number]
- Example 2: Submission of Form I-485 – Adjustment of Status – [Your Name]
- Avoid: “Important Documents” or generic phrases.
2. The Salutation: Setting the Tone
Formality reigns supreme here. Address your correspondence with due deference.
- Preferred: “Dear U.S. Citizenship and Immigration Services,”
- Acceptable: “To Whom It May Concern:” (Though less personalized).
- Avoid: Casual greetings like “Hi” or “Hello.”
3. Introductory Paragraph: Concisely Stating Your Purpose
Get straight to the point. The introductory paragraph should succinctly explain the letter’s raison d’être.
- State that you are submitting Form I-485, Application to Register Permanent Residence or Adjust Status.
- Include your full name and A-Number, if applicable. This adds clarity.
- Briefly mention any accompanying documentation if particularly noteworthy (e.g., “including updated medical examination”).
4. Body Paragraphs: Enumerating Enclosures with Precision
Accuracy is paramount. Itemize each document included in your submission. Clarity curtails confusion.
- Use a bulleted or numbered list for easy readability.
- For each document, provide the form number (e.g., Form I-864) and a brief description (e.g., Affidavit of Support).
- If submitting copies, explicitly state “Copy of…” before the document name.
- If a document is an original, specify that (e.g., “Original Birth Certificate”).
5. Addressing Potential Lacunae: Being Proactive
Anticipate potential queries. If you know something is missing or requires further elucidation, address it proactively.
- If a required document is unavailable, explain why and indicate when you expect to provide it.
- If you are submitting alternative evidence, explain its relevance to your case.
- Acknowledge any ambiguities or potential areas of concern.
6. Concluding Paragraph: Expressing Gratitude and Availability
Exhibit politeness. Thank the adjudicator for their consideration and offer further assistance.
- Express your gratitude for their time and attention to your application.
- State your willingness to provide any additional information or documentation if needed.
- Include your contact information (phone number and email address).
7. Formal Closing and Signature: Imparting a Professional Finish
End the letter with appropriate formality. Your closing should reflect the tone of the preceding correspondence.
- Preferred: “Sincerely,” or “Respectfully,”
- Type your full name below the closing.
- Sign your name above your typed name. Use blue ink for added authenticity.
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Frequently Asked Questions: Sample Letter for Form I-485
Submitting Form I-485, Application to Register Permanent Residence or Adjust Status, often involves supplementary documentation. A cover letter can help ensure your application is processed efficiently and accurately.
Below are some frequently asked questions regarding sample letters to accompany Form I-485.
Is a cover letter required when submitting Form I-485?
No, a cover letter is not explicitly required, but it is highly recommended as it can help organize your application and highlight important information for the adjudicating officer.
What information should I include in my I-485 cover letter?
The cover letter should include your name, A-number (if applicable), mailing address, a list of all documents included in your application package, and a brief statement indicating the purpose of your submission.
Where should I place the cover letter in my I-485 application package?
The cover letter should be placed at the very top of your I-485 application package, immediately preceding the Form I-485 itself and all supporting documents.
Should I include a return address on the cover letter?
Yes, it is important to include your return address on the cover letter so that USCIS can contact you if necessary.
Does the cover letter need to be notarized?
No, the cover letter does not need to be notarized. It is simply a summary of the application and the included documents.