A “Sample Letter To Sell Shares Of a Company” is a formal way to offer your company shares for sale. You might need this letter when you want to sell your shares back to the company. Or, you might want to sell them to another investor.
Need help writing this letter? You’re in the right place. We know it can feel daunting.
We will share letter templates and examples with you. These samples will make writing your letter easy. Use our samples to craft the perfect letter.
Sample Letter To Sell Shares Of A Company
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Broker’s Name]
[Brokerage Firm]
[Brokerage Firm Address]
**Subject: Request to Sell Shares of [Company Name]**
Dear [Broker’s Name],
I am writing to request your assistance in selling shares of [Company Name] held in my account.
I currently own [Number] shares of [Company Name] under the account number [Account Number].
I would like to sell these shares at the current market price or at a limit price of [Price] per share. Please execute this order as soon as possible.
Kindly confirm the sale and provide me with the details, including the final price per share and any associated fees or commissions.
Thank you for your prompt attention to this matter. Please contact me if you require any further information.
Sincerely,
[Your Name]
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How to Write a Letter To Sell Shares Of a Company
Subject Line: Concision is Key
- Make it succinct! Think “Request to Sell [Number] Shares of [Company Name]”.
- Avoid ambiguity; directly state your intent.
- A polished subject line curtails misinterpretations.
Salutation: Formalities Matter
- Address the appropriate contact person directly. Find out who handles shareholder transactions.
- Use “Dear Mr./Ms./Dr. [Last Name],” unless you have a pre-existing rapport.
- If the contact name eludes you, “To Whom It May Concern:” is acceptable, albeit less personalized.
Body – Paragraph 1: State Your Purpose Expeditiously
- Begin by unequivocally stating your intention to sell shares.
- Specify the exact number of shares you wish to divest.
- Include your shareholder account number for facile identification.
- Mention the company name conspicuously.
Body – Paragraph 2: Providing Imperative Details
- Indicate your preferred method of receiving payment (e.g., check, wire transfer).
- If opting for wire transfer, furnish your bank name, account number, and routing number meticulously.
- Confirm that the shares are unencumbered and free from any liens or encumbrances.
Body – Paragraph 3: Legal and Logistical Assurances
- Assert your understanding of any applicable transfer restrictions or preconditions.
- Reiterate your willingness to comply with all mandatory procedures for the share transfer.
- Offer to furnish any supplemental documentation the company might deem necessary.
Closing: Courteous Finality
- Employ a professional closing, such as “Sincerely,” or “Respectfully,”.
- Leave ample space for your autograph if submitting a physical letter.
- Type your full name beneath your signature for legibility.
Postscript: Contact Information and Review
- Include your phone number and email address for expedient communication.
- Proofread the letter meticulously for errors in grammar, spelling, and numerical accuracy—prevention is better than cure.
- Consider having a colleague or confidant review the letter to ensure clarity and precision.
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Frequently Asked Questions: Selling Company Shares
Selling your company shares requires careful planning and execution. This FAQ addresses common concerns and provides guidance on how to approach the process.
What information should I include in my letter to sell shares?
Your letter should clearly state the number of shares you intend to sell, the company name, your contact information, and any specific instructions regarding the sale (e.g., desired price, preferred method of payment).
To whom should I address my letter?
The letter should typically be addressed to the company’s board of directors, the transfer agent, or the individual responsible for managing shareholder transactions, depending on the company’s specific procedures.
What is the best way to deliver my letter?
For security and documentation purposes, it’s recommended to send your letter via certified mail with a return receipt requested. This provides proof that the letter was received.
Should I consult with a financial advisor before selling my shares?
Yes, consulting with a financial advisor is highly recommended. They can provide personalized advice on tax implications, market conditions, and the optimal timing for selling your shares.
What happens after I submit my letter?
After submitting your letter, the company or transfer agent will typically review your request and initiate the share transfer process, which may involve additional paperwork and verification steps.