A “Sample Letter To School Requesting 504 Plan” is a written request. Parents use it to ask the school for a 504 plan. This plan helps students with disabilities. It ensures they get needed support.
Need to write such a letter? Don’t worry. We’ve got you covered. We will share letter templates. These samples make writing easy.
This article provides examples. Use them to craft your own letter. Get your child the support they deserve.
Sample Letter To School Requesting 504 Plan
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[School Principal’s Name]
[School Name]
[School Address]
[School City, State, Zip Code]
**Subject: Request for 504 Plan Evaluation for [Student’s Full Name]**
Dear [School Principal’s Name],
I am writing to request a 504 Plan evaluation for my child, [Student’s Full Name], who is a student in [Student’s Grade] at [School Name]. [He/She] is experiencing difficulties in [mention specific academic areas or classroom settings, e.g., reading comprehension, math problem-solving, focus during class].
[Student’s Full Name] has [mention any diagnosed conditions or relevant medical history, e.g., been diagnosed with ADHD, has a history of anxiety, experiences frequent migraines]. These issues impact [his/her] ability to [mention specific challenges, e.g., complete assignments on time, participate in class discussions, maintain focus throughout the day].
I believe that a 504 Plan could provide [Student’s Full Name] with necessary accommodations to support [his/her] learning and ensure equal access to education. I am available to meet with the school’s 504 team to discuss [his/her] needs and provide any relevant documentation.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
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How to Write Letter To School Requesting 504 Plan
Subject Line: Clarity is Key
The subject line is your initial gambit. It needs to be unambiguous and to the point. Avoid ambiguity. Use:
- “504 Plan Request for [Student’s Full Name]”
- “Request for 504 Evaluation – [Student’s Name]”
- “504 Plan Inquiry: [Student’s Name]”
A concise subject line ensures your email doesn’t languish in the recipient’s inbox.
Salutation: Setting the Tone
Start with a respectful greeting. Address the recipient by their proper title and last name, if known. If unsure, use a generic but professional greeting. Some examples include:
- “Dear Mr./Ms./Dr. [Last Name],”
- “To Whom It May Concern,” (Use sparingly, but acceptable if you lack a specific contact.)
Maintain a courteous, yet formal, tone.
Introduction: State Your Purpose Forthrightly
In the opening paragraph, clearly articulate your reason for writing. This is no time for circumlocution. State your purpose directly:
- “I am writing to formally request an evaluation for a 504 plan for my child, [Student’s Full Name], who is currently in [Grade Level] at [School Name].”
- “This letter serves as a formal request to initiate the process for developing a 504 plan for [Student’s Name].”
Mention the student’s grade and school for context.
Body Paragraphs: Detailing the Specifics
This is the crux of your letter. Provide concrete examples of the student’s challenges and how they impact their academic performance. Be specific and avoid generalizations.
- Describe observed difficulties: “My child struggles with [specific academic area], which manifests as [observable behavior, e.g., difficulty completing assignments, frequent absences due to anxiety].”
- Explain interventions already attempted: “We have tried [specific strategies, e.g., tutoring, modified assignments] at home, but these have yielded limited amelioration.”
- Connect challenges to the need for accommodations: “These challenges impede [Student’s Name]’s ability to fully access the curriculum, suggesting the need for a 504 plan to provide appropriate accommodations.”
Focus on observable behaviors and their impact on learning, not diagnostic labels.
Requested Accommodations: Suggest, Don’t Prescribe
While you can suggest potential accommodations, avoid being overly prescriptive. Frame these as suggestions for consideration.
- “We believe that accommodations such as [examples: preferential seating, extended time on tests, assistive technology] could potentially benefit [Student’s Name].”
- “We are open to discussing various strategies that could support [Student’s Name]’s learning, including, but not limited to, [examples].”
Emphasize collaboration and openness to the school’s expertise.
Closing: Express Gratitude and Availability
End with a courteous closing, expressing appreciation for their time and willingness to collaborate. Show that you’re ready to help and work with them.
- “Thank you for considering this request. I am available to meet at your earliest convenience to discuss this further.”
- “I appreciate your time and attention to this matter and look forward to working with you to support [Student’s Name]’s academic success.”
Include your contact information (phone number and email address) for easy follow-up.
Sign-off: Formal and Professional
Conclude your letter with a professional sign-off. Choose one that reflects the tone of your letter:
- “Sincerely,”
- “Respectfully,”
- “Regards,”
Followed by your full name. For email, you can include a more detailed signature block with your contact information.
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Frequently Asked Questions: 504 Plan Request Letters
This section addresses common inquiries regarding writing a sample letter to a school requesting a 504 Plan for a student. Understanding the process can facilitate a smooth and effective request.
What is a 504 Plan?
A 504 Plan is a blueprint for how a child with a disability will have access to learning at school. It provides accommodations and support to ensure equal access to education.
Who is eligible for a 504 Plan?
A student is eligible if they have a physical or mental impairment that substantially limits one or more major life activities, such as learning, reading, or concentrating.
What information should I include in my request letter?
Your letter should include the student’s name, grade, school, a description of the student’s disability, how it affects their learning, and a request for a 504 Plan evaluation.
To whom should I address the 504 Plan request letter?
Address the letter to the school principal, the special education coordinator, or the school counselor. If unsure, contact the school to confirm the appropriate recipient.
What happens after I submit the 504 Plan request letter?
The school will typically schedule a meeting to discuss your request and determine if an evaluation is necessary. They will then decide whether the student is eligible for a 504 Plan.