Need to request an IEP test for your child? You might need to write a letter to the school. This letter formally asks for an evaluation. It can start the process of getting your child special education services.
Writing this letter can feel daunting. You might not know where to start. That’s why we’re here to help simplify the process.
We’ll share sample letters you can use. These templates will make writing your request easy. Get ready to craft your letter with confidence!
Sample Letter To School For Iep Test
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[School Principal’s Name]
[School Name]
[School Address]
[School City, State, Zip Code]
Subject: Request for IEP Evaluation for [Child’s Full Name]
Dear [School Principal’s Name],
I am writing to request an evaluation for my child, [Child’s Full Name], who is currently in [Child’s Grade] grade at [School Name]. [He/She] is having some difficulties in [mention specific subjects or areas, e.g., reading, math, attention].
Specifically, I have noticed [mention specific observations, e.g., difficulty completing assignments, struggling to stay focused, falling behind in reading comprehension]. I believe these challenges may require additional support beyond the regular classroom setting.
I am requesting a comprehensive evaluation to determine if [Child’s Full Name] qualifies for an Individualized Education Program (IEP). I am available to discuss this further at your convenience. Please let me know the next steps in the evaluation process and any required paperwork.
Thank you for your time and consideration.
Sincerely,
[Your Name]
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How to Write Letter To School For IEP Test
1. Subject Line: Concisely Define Your Purpose
The subject line is paramount; it’s the initial beacon guiding the recipient’s attention. Be explicit. Avoid ambiguity. Instead of a generic “IEP,” try: “Request for IEP Evaluation – [Student’s Name], [Grade Level]”. Consider adding the word “urgent” if time is of the essence.
2. Salutation: Establish a Professional Tone
Address the appropriate individual directly. “Dear [Principal’s Name],” or “Dear [Special Education Coordinator],” demonstrates respect and acknowledges their specific role. If the appropriate contact is unknown, “To Whom It May Concern,” is acceptable, but strive for specificity. A personal touch invariably helps.
3. Introduction: State Your Intent Clearly
Immediately articulate the purpose of your missive. For example: “I am writing to formally request an Individualized Education Program (IEP) evaluation for my child, [Student’s Name], who is currently in [Grade Level] at [School Name].” Be direct, avoiding circumlocution. Mention any anecdotal evidence that prompted your request, such as observed learning challenges.
4. Elaborate on Specific Concerns and Observations
This section is crucial for substantiating your request. Provide meticulous details:
- Document specific instances where your child is struggling academically or behaviorally.
- Reference classroom observations, homework difficulties, or test performance.
- Include examples: “Repeated difficulty with reading comprehension,” or “Exhibits significant frustration during math assignments.”
- Mention any prior interventions attempted and their outcomes.
Quantifiable data strengthens your argument.
5. Express Your Expectations and Desired Outcomes
Articulate what you hope to achieve through the IEP evaluation. Do you suspect a learning disability? Are you seeking specific accommodations? Clearly state: “I believe an IEP evaluation will help determine if [Student’s Name] requires specialized instruction to address their learning challenges,” or “I am particularly interested in exploring potential accommodations for [specific academic area].” Highlighting potential solutions demonstrates proactive engagement.
6. Offer Supporting Documentation and Collaboration
Indicate your willingness to provide any relevant documentation and to actively participate in the evaluation process. State: “I am available to provide any necessary records, including previous test scores, medical reports, or teacher communications. I am also eager to collaborate with the school to ensure a comprehensive evaluation.” This conveys a cooperative and invested attitude.
7. Closing: Maintain Politeness and Provide Contact Information
End with a polite and professional closing. Use phrases like “Sincerely,” or “Respectfully,” followed by your full name. Include your phone number and email address for easy communication. A concluding sentence such as, “Thank you for your time and consideration. I look forward to your timely response,” reinforces your expectation of a prompt reply. Acknowledge the gravity of the matter without being overly demanding.
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Frequently Asked Questions: Sample Letter to School for IEP Testing
This section addresses common inquiries regarding the process of requesting Individualized Education Program (IEP) testing for your child. We aim to provide clarity and guidance on drafting a formal request to the school.
1. What information should I include in my letter requesting IEP testing?
Your letter should include your child’s full name, date of birth, grade level, and a clear statement requesting an evaluation for special education services. Briefly describe your specific concerns about your child’s academic, behavioral, or developmental progress.
2. To whom should I address the letter?
Address the letter to the school principal, special education director, or your child’s teacher. If unsure, contacting the school administration office for the appropriate recipient is advisable.
3. Is there a specific timeframe for the school to respond to my request?
Federal law requires schools to respond to evaluation requests within a reasonable timeframe. Consult your state’s specific special education regulations for precise timelines.
4. What if I don’t receive a response after submitting my letter?
If you do not receive a response within a reasonable timeframe, follow up with a phone call or email to the school. Document all communication attempts.
5. Can I request specific types of testing in my letter?
Yes, you can express your desire for specific assessments based on your concerns. However, the school’s evaluation team will ultimately determine the necessary and appropriate testing methods.