Is your child struggling in school? Do you suspect a learning disability? You might need to request an assessment from the school district. This letter formally asks the school to evaluate your child. It’s a crucial first step in getting them the support they need.
Writing this letter can feel daunting. Where do you even start? What information should you include? Don’t worry, we’ve got you covered.
We’re sharing sample letters to make this easier. Use our templates as a starting point. Customize them to fit your child’s specific situation. Let’s work together to advocate for your child’s success.
Sample Letter To School District Requesting Learning Disability Assessment
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[School District Official’s Name]
[School District Official’s Title]
[School District Name]
[School District Address]
[School District City, State, Zip Code]
**Subject: Request for Learning Disability Assessment for [Child’s Full Name]**
Dear [School District Official’s Name],
I am writing to formally request a comprehensive learning disability assessment for my child, [Child’s Full Name], who is currently in [Child’s Grade] at [Child’s School Name]. [Child’s Name]’s date of birth is [Child’s Date of Birth].
I have observed [Child’s Name] experiencing difficulties in [Specific Subject(s) or Area(s) – e.g., reading, writing, math]. For example, [Give 1-2 specific examples of the child’s difficulties. E.g., “he struggles to decode simple words” or “she has difficulty completing math problems independently”].
[Optional: Briefly mention any interventions or support already tried. E.g., “We have been working with [Child’s Name] at home using [Specific Program/Method], but the challenges persist.”].
I believe a thorough assessment is necessary to determine if [Child’s Name] has a learning disability that is impacting their academic progress. I am eager to work with the school to ensure [Child’s Name] receives the appropriate support and resources to succeed.
I understand that the assessment process may require some time, and I am available to meet with you and the relevant school personnel to discuss this matter further at your earliest convenience. Please contact me at [Your Phone Number] or [Your Email Address] to schedule a meeting or to let me know what the next steps are in the assessment process.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To School District Requesting Learning Disability Assessment
1. Crafting a Compelling Subject Line
The subject line is your initial entreaty. It should be succinct and immediately convey the letter’s essence. Avoid ambiguity; specificity is paramount.
- Example: “Request for Learning Disability Evaluation – [Student’s Full Name]”
- Alternatively: “Formal Request: Learning Disability Assessment for [Student’s Full Name], [Student’s Date of Birth]”
2. The Salutation: Addressing the Right Arbiter
Identifying the correct recipient is crucial. A generic “To Whom It May Concern” lacks the gravitas this communication necessitates. Ascertain the appropriate individual – typically the Special Education Director or Principal.
- If known: “Dear [Mr./Ms./Dr.] [Recipient’s Last Name],”
- If unsure, strive to discover the proper name through a phone call or website perusal.
3. Introductory Paragraph: Setting the Stage
The commencement of your letter should clearly articulate your purpose. Identify your child and their pertinent details. Briefly allude to your concerns regarding their academic performance.
- “I am writing to formally request a comprehensive evaluation for my child, [Student’s Full Name], born on [Student’s Date of Birth], and currently enrolled in [Grade Level] at [School Name].”
- “I have observed [Student’s Name] experiencing persistent difficulties in [Specific Subject/Area], which has prompted my concern about a possible learning disability.”
4. Delving into Specific Observations and Concerns
This section forms the crux of your appeal. Diligently document the specific academic challenges your child faces. Provide concrete examples, eschewing vague pronouncements.
- Detail instances of difficulty with reading comprehension, mathematical reasoning, or written expression.
- Mention any discrepancies between your child’s intellectual capacity and their academic attainment.
- Include observations from teachers, tutors, or other relevant professionals, if available. For example, “Ms. Johnson, [Student’s] English teacher, has noted consistent struggles with decoding complex texts.”
5. Articulating Previous Interventions and Their Efficacy
Highlight any interventions already implemented to address your child’s challenges. This demonstrates proactive involvement and provides context for the requested evaluation. Note the outcomes of these interventions, whether successful or not.
- “We have implemented [Specific Intervention, e.g., tutoring, extra help] to address these concerns. Unfortunately, these measures have yielded limited improvement.”
- Alternatively: “While [Intervention] provided some marginal benefit, [Student] continues to demonstrate significant deficits in [Area of Concern].”
6. Expressing Expectations and Desired Outcome
Clearly state your desire for a comprehensive evaluation to ascertain the presence of a learning disability and to determine appropriate support services.
- “Therefore, I am requesting a full learning disability evaluation to ascertain the nature and extent of [Student’s] learning challenges and to determine eligibility for special education services.”
- “I believe a thorough assessment is critical to ensuring [Student] receives the necessary support to reach their full academic potential.”
7. Concluding with Gratitude and Contact Information
End the letter with a polite expression of gratitude and provide your contact information. Indicate your willingness to collaborate and offer any further information required.
- “Thank you for considering my request. I am available to discuss this matter further at your convenience. Please contact me at [Your Phone Number] or [Your Email Address].”
- “I am eager to collaborate with the school to ensure [Student’s] academic success.”
- Closing: “Sincerely,” or “Respectfully,” followed by your full name and signature (if a physical letter).
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Frequently Asked Questions: Learning Disability Assessment Request Letter
This section provides answers to common questions regarding the process of writing a sample letter to a school district requesting a learning disability assessment for a student.
Understanding the process can help ensure effective communication and a timely response from the school district.
Why is a formal letter necessary to request a learning disability assessment?
A formal letter provides a documented record of your request, ensuring accountability and clarity in communication with the school district. It also allows you to clearly outline your concerns and the reasons for requesting the assessment.
What information should be included in the request letter?
The letter should include the student’s full name, date of birth, grade level, current school, and a clear and concise explanation of your concerns regarding their academic performance. Specific examples of difficulties observed at home and school should be included.
Who should the letter be addressed to?
The letter should ideally be addressed to the school principal and the special education director or coordinator for the school district. Contacting both parties ensures that the request is received and processed appropriately.
What happens after the school district receives the request letter?
The school district is legally obligated to respond to your request in a timely manner. They will typically schedule a meeting to discuss your concerns and determine whether an evaluation is warranted. This meeting may involve teachers, administrators, and special education staff.
What if the school district denies the request for an assessment?
If the school district denies the request, you have the right to appeal their decision. The district must provide you with a written explanation of their reasons for denial and information about your due process rights, including how to file a complaint or request mediation.