Need time off work? A “Sample Letter To Request Leave Of Absence” can help. It’s what you use to formally ask your boss for time away from your job. Think of needing it for medical reasons, family matters, or a personal trip.
Writing this letter can feel hard. You want to get it right. You need to be clear and professional.
Don’t worry, we’ve got you covered. We’ll share templates and samples here. These will make writing your leave of absence letter easy.
Sample Letter To Request Leave Of Absence
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]
**Subject: Request for Leave of Absence**
Dear [Recipient Name],
I am writing to formally request a leave of absence from my position as [Your Job Title] at [Company Name]. I am requesting this leave to [Briefly explain reason – e.g., care for a family member, pursue educational opportunities, personal reasons].
I would like the leave to begin on [Start Date] and end on [End Date], for a total of [Number] weeks/months. I plan to return to work on [Return Date].
I understand that my absence may cause some inconvenience, and I am committed to minimizing any disruption. I am happy to discuss how my responsibilities can be covered during my leave. I can [Offer specific solutions – e.g., train a colleague, complete certain tasks before leaving, be available remotely for urgent matters].
I have already [Mention any steps taken – e.g., discussed this with my team, started documenting key processes].
I would be grateful if you would consider my request. I am available to discuss this further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Request Leave Of Absence
Subject Line: Be Succinct and Persuasive
- Craft a subject line that is both concise and compelling. Think “Leave of Absence Request – [Your Name]” or “Request for Leave – [Start Date] to [End Date]”.
- Avoid ambiguity; make your intentions immediately perspicuous. A vague subject line might be overlooked.
Salutation: A Formal Overture
- Address your manager or HR representative using a formal salutation. “Dear Mr./Ms./Dr. [Last Name],” is generally a safe bet.
- If you are on familiar terms, “Dear [First Name]” might suffice, but err on the side of formality.
- Always double-check the spelling of the recipient’s name to prevent inadvertent gaffes.
Opening Paragraph: State Your Intentions Forthrightly
- Clearly state your intention to request a leave of absence in the opening paragraph. For example, “I am writing to formally request a leave of absence from [Start Date] to [End Date].”
- Briefly allude to the reason for your leave. You don’t need to divulge every detail yet, but provide a general overview.
- Maintain a professional tone, even if the reason for your leave is personal.
Body Paragraphs: Elucidate the Details
- Expand on the reason for your leave of absence. Be forthright, but also circumspect.
- Specify the exact dates of your intended absence, including the return date.
- Outline any arrangements you’ve made to ensure your responsibilities are covered during your absence. This demonstrates proactive planning and consideration for your team.
- If applicable, mention any relevant company policies or procedures you are following.
Offer Assistance: Show Your Commitment
- Express your willingness to assist in the transition before your leave commences. Offer to train colleagues or prepare detailed handover notes.
- This gesture underscores your dedication to your role and mitigates potential disruptions.
- Clearly state how you can be reached if absolutely necessary, while also setting boundaries to ensure a restful leave.
Closing Paragraph: Express Gratitude and Reiterate
- Reiterate your request and express your gratitude for their consideration.
- Thank them for their time and understanding.
- Acknowledge the inconvenience your absence might cause and reiterate your commitment to mitigating any disruption.
Closing: A Professional Sign-Off
- Use a professional closing such as “Sincerely,” “Respectfully,” or “Best regards,”.
- Follow with your full name, typed and then sign above your typed name if submitting a hard copy.
- Ensure your contact information is readily available, especially if submitting electronically.
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Frequently Asked Questions: Leave of Absence Request Letters
This section addresses common queries regarding the process of writing a leave of absence request letter. It aims to provide clarity and guidance for employees seeking to formally request time off from work.
What information should I include in my leave of absence request letter?
Your letter should include your name, position, department, the start and end dates of the requested leave, the reason for the leave, and any relevant contact information.
How far in advance should I submit my leave of absence request?
Submit your request as far in advance as possible, ideally several weeks or months, depending on your company’s policy and the nature of your leave.
Is it necessary to mention company policy in my letter?
Yes, referencing your company’s leave policy demonstrates your awareness and adherence to established procedures.
What should I do if my leave request is denied?
First, understand the reason for the denial. Then, consider revising your request, providing additional information, or appealing the decision according to company policy.
Should I offer to assist with the transition during my leave?
Yes, offering to help with the transition, such as training a replacement or completing urgent tasks, demonstrates your commitment to your role.