A “Sample Letter To Renew Lease To Tenant” is a letter. Landlords use it. They offer tenants a chance to extend their lease. This happens near the end of the current lease term.
Need to write such a letter? Don’t worry! We’ve got you covered. We will share templates and examples.
This article provides sample letters. Use them as a guide. Easily write your own lease renewal letter.
Sample Letter To Renew Lease To Tenant
**Sample Letter To Renew Lease To Tenant**
[Date]
[Tenant Name]
[Tenant Address]
**Subject: Lease Renewal Offer**
Dear [Tenant Name],
This letter is to discuss the renewal of your lease agreement for the property located at [Property Address]. Your current lease is set to expire on [Expiration Date].
We value you as a tenant and would like to offer you the opportunity to renew your lease for another [Lease Term Length – e.g., 12 months].
The terms of the renewal are as follows:
* **Monthly Rent:** $[New Rent Amount]
* **Lease Term:** [Lease Term Length – e.g., 12 months] beginning [Start Date] and ending [End Date].
* **Other Terms:** All other terms and conditions of your current lease agreement will remain the same.
Please let us know if you are interested in renewing your lease by [Response Deadline]. You can contact us by phone at [Phone Number] or by email at [Email Address].
If we do not hear from you by the specified date, we will assume that you do not wish to renew your lease, and we will begin the process of finding a new tenant.
Thank you for your time and consideration. We look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Title/Company Name]
[Your Contact Information]
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How to Write Letter To Renew Lease To Tenant
Subject Line: Clarity is Key
- Be direct and unambiguous. A subject line such as “Lease Renewal Offer for [Address]” immediately grabs attention.
- Avoid vague phrasing. “Important Notice” could be about anything; specificity is your ally.
Salutation: Setting the Tone
- Address the tenant(s) by name. A “Dear [Tenant Name]” feels more personable than a generic greeting.
- Verify the names on the original lease to circumvent any unintentional omissions or inaccuracies.
The Overture: Expressing Intent
- Clearly state your intention to offer a lease renewal. Begin with something like, “We are pleased to offer you the opportunity to renew your lease at [Address].”
- Acknowledge the current lease’s expiration date. This provides context and prevents misunderstandings.
Deliberating the Terms: New Lease Specifics
- Specify the new lease term (e.g., 12 months, 24 months). Be precise about the commencement and termination dates.
- Outline any changes to the rental rate. Justify any increases with market comparisons or property improvements.
- Detail any alterations to lease clauses or addenda. Highlight these changes to ensure transparency and avoid future disputes.
- Clarify payment methods and due dates, reiterating late fee policies.
Amenities and Responsibilities: Restating Expectations
- Reiterate any included amenities (e.g., parking, utilities). This reinforces value and prevents assumptions.
- Reaffirm tenant responsibilities regarding property maintenance and upkeep. This keeps expectations consistent.
Response Cadence: Setting a Deadline
- Establish a clear deadline for the tenant’s response. State that if you do not hear back by [Date], you will assume they are not interested in renewing.
- Suggest a method for responding (e.g., email, phone call, written notice). Provide all necessary contact information.
Closing Remarks: Expressing Gratitude
- Thank the tenant for their tenancy. A simple “Thank you for being a valued tenant” goes a long way.
- End with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
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Frequently Asked Questions: Lease Renewal Letters
This section answers common questions regarding lease renewal letters to tenants. Understanding the process and key considerations can ensure a smooth and legally compliant renewal.
What information should be included in a lease renewal letter?
A lease renewal letter should include the tenant’s name, property address, lease expiration date, proposed new lease terms (rent, lease duration), renewal deadline, and contact information.
When should I send a lease renewal letter to my tenant?
Ideally, a lease renewal letter should be sent 60-90 days before the current lease expiration date. This allows the tenant sufficient time to consider the offer and respond.
Can I increase the rent when renewing a lease?
Yes, you can typically increase the rent when renewing a lease, provided it complies with local rent control laws and is clearly stated in the renewal letter. Be prepared to justify the increase if necessary.
What happens if the tenant doesn’t respond to the lease renewal letter?
If the tenant does not respond by the deadline, it is generally assumed they do not wish to renew the lease. You can then proceed with finding a new tenant or making other arrangements.
Is a lease renewal letter legally binding?
A lease renewal letter itself is not legally binding until the tenant accepts the offer and the renewal agreement is signed by both parties. It serves as an offer to extend the lease under the specified terms.