Need to withdraw your child from daycare? You’ll likely need a formal letter. This letter informs the daycare of your decision. It also states the effective date. Parents often write this when switching daycares. Moving or changing childcare arrangements are other reasons.
Writing this letter can feel daunting. But don’t worry, we’ve got you covered. We will share letter templates and examples.
This article provides samples to simplify the process. You can easily adapt these samples. Make them fit your specific needs. Let’s get started!
Sample Letter To Pull Child From Daycare
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Subject: Withdrawal of [Child’s Name] from Daycare
Dear [Daycare Director’s Name],
Please accept this letter as formal notification that we will be withdrawing our child, [Child’s Name], from [Daycare Name], effective [Date – usually two weeks from the letter date].
We appreciate the care and attention you and your staff have provided to [Child’s Name] during [his/her/their] time at your daycare. We are grateful for the experiences [he/she/they] has had.
Please let us know the procedure for receiving [Child’s Name]’s records and any outstanding balance due.
Thank you again for everything.
Sincerely,
[Your Name]
[Your Signature] (if sending a hard copy)
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How to Write a Letter To Pull Child From Daycare
Subject Line: Clarity from the Get-Go
The subject line is your herald. Make it succinct and unambiguous. A clear subject line ensures your correspondence isn’t overlooked. For instance:
- “Withdrawal of [Child’s Name] from Daycare”
- “Notification of Daycare Termination – [Child’s Name]”
Salutation: A Courteous Overture
Begin with a respectful salutation. Avoid being overly familiar unless you have a close rapport with the daycare provider. Consider these options:
- “Dear [Daycare Director’s Name],”
- “To the Administration of [Daycare Name],”
- “Dear [Specific Teacher’s Name], and Staff,”
Body Paragraph 1: Announcing the Departure
State your intention plainly in the first paragraph. This is about communicating, not equivocating. Let them know you will be withdrawing your child.
- “This letter serves as formal notification that I will be withdrawing my child, [Child’s Name], from [Daycare Name].”
- “Please accept this letter as advance notice of my decision to discontinue [Child’s Name]’s enrollment at your daycare facility.”
Body Paragraph 2: Specifying the Departure Date
The cessation date is crucial. Provide a precise date for your child’s last day. Adhering to any contractual obligations regarding notice periods is paramount.
- “The last day of attendance for [Child’s Name] will be [Date].”
- “We anticipate [Child’s Name]’s final day at [Daycare Name] to be [Date]. We understand and have complied with the [Number]-week notice stipulated in our agreement.”
Body Paragraph 3: Expressing Gratitude (Optional, but Encouraged)
A touch of appreciation can be a gracious denouement. Acknowledge the care provided, even if circumstances necessitate the withdrawal. This fosters goodwill.
- “I would like to express my sincere gratitude for the care and attention you have provided to [Child’s Name] during their time at [Daycare Name].”
- “We appreciate the nurturing environment and the developmental opportunities [Child’s Name] has experienced at your facility. Thank you for your dedication.”
Addressing Financial Matters: Settling Accounts
Clarify any outstanding financial obligations. Inquire about refunds or final payments. This prevents any pecuniary quibbles down the line.
- “Please let me know the procedure for receiving any applicable refund for the remaining tuition balance.”
- “Kindly inform me of the final amount due and the preferred method of payment.”
Closing: A Final Cordial Note
End with a professional and courteous closing. Extend your best wishes. This leaves a positive, lasting impression.
- “Sincerely,”
- “Best regards,”
- “Yours truly,”
Followed by your printed name, and then your signature above your typed name.
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Frequently Asked Questions: Withdrawing Your Child from Daycare
This section addresses common inquiries regarding the process of formally withdrawing your child from daycare. We aim to provide clarity and guidance to ensure a smooth transition for both you and the daycare facility.
What information should be included in the withdrawal letter?
The letter should include your child’s full name, the effective date of withdrawal, your contact information, and a brief statement expressing your intention to withdraw your child from the daycare program.
How much notice should I provide to the daycare center?
Typically, two weeks’ notice is considered standard practice. However, it is essential to review your enrollment contract for specific requirements outlined by the daycare center.
Is a reason for withdrawal required in the letter?
Providing a reason for withdrawal is optional. While it can be helpful for the daycare to understand your decision, you are not obligated to disclose this information.
How should I deliver the withdrawal letter?
The letter can be delivered in person, via certified mail, or, if permitted by the daycare center, via email. Obtaining confirmation of receipt is recommended.
Will I receive a refund for unused days after withdrawal?
Refund policies vary by daycare center. Refer to your enrollment contract to understand the facility’s policy regarding refunds for unused days or prepaid tuition.