Need to ask your professor to reconsider your grade? A “Sample Letter To Professor For Reconsideration Grade” is your starting point. It’s a formal request. You’ll use it when you believe your grade doesn’t reflect your work.
Writing this letter can feel daunting. But don’t worry, we’ve got you covered. This article provides templates and examples.
We’ll make it easy. You’ll find samples to guide you. You can craft a compelling and respectful letter. Let’s get started!
Sample Letter To Professor For Reconsideration Grade
**Sample Letter To Professor For Reconsideration Grade**
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Professor’s Name]
[Professor’s Title]
[Department Name]
[University Name]
[University Address]
Dear Professor [Professor’s Last Name],
I am writing to respectfully request a reconsideration of the grade I received in [Course Name], [Course Number], during the [Semester/Term]. I received a [Grade Received] in the course, and I am hoping you might consider re-evaluating my performance.
I understand that grades are based on a comprehensive assessment of work throughout the semester. I believe my final grade does not accurately reflect my understanding of the course material, nor the effort I put into the course.
Specifically, I would like to draw your attention to [Mention specific assignment(s) or exam(s)]. I believe that [Explain why you think your performance on that assignment/exam was better than reflected in the grade].
I am available to meet with you during your office hours or at another time that is convenient for you to discuss this further. I am eager to understand where I fell short and how I can improve in the future.
Thank you for considering my request. I appreciate your time and dedication to your students.
Sincerely,
[Your Name]
[Your Student ID]
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How to Write Letter To Professor For Reconsideration Grade
Subject Line: Make It Perspicuous
- Your subject line is your first, and perhaps only, chance to capture the professor’s attention. Don’t squander it.
- Be direct and unambiguous. For example: “Request for Grade Reconsideration – [Course Name] – [Your Name]”.
- Avoid vague terms. Clarity is paramount; a muddled subject line will likely be overlooked.
Salutation: Begin with Deference
- Address your professor with the appropriate title. “Dear Professor [Professor’s Last Name]” is generally a safe and courteous approach.
- If you are on a first-name basis, using their first name might be acceptable, but err on the side of formality unless explicitly invited otherwise.
- Avoid overly casual greetings. This is a professional communication, not a convivial chat.
Introduction: State Your Purpose Concisely
- In the opening paragraph, articulate your reason for writing. For instance: “I am writing to respectfully request a reconsideration of my grade in [Course Name]”.
- Reference the specific assignment in question. Be precise: “Regarding the final examination in [Course Name]”.
- Maintain a respectful and earnest tone. Avoid accusatory language or demanding pronouncements.
Body Paragraphs: Substantiate Your Claim
- This is where you present the rationale for your appeal. Provide concrete examples and specific points.
- If you believe there was a grading error, meticulously explain why. Refer to specific sections of your work and the grading rubric, if available.
- If extenuating circumstances affected your performance, elucidate these circumstances with appropriate discretion. Keep it pertinent and avoid excessive detail.
- Avoid emotional appeals. Focus on demonstrable evidence and logical arguments.
- Be prepared to acknowledge any shortcomings in your work. Demonstrating self-awareness can be advantageous.
Supporting Documentation: Fortify Your Argument
- If you have relevant supporting documentation (e.g., doctor’s note, revised assignment), mention it in your letter and attach it to your email.
- Refer to the documentation explicitly: “As evidenced by the attached medical note…”.
- Ensure the documentation is legible and easily accessible.
Concluding Paragraph: Reiterate Your Request
- Reiterate your request for grade reconsideration in a polite and respectful manner.
- Express your willingness to discuss the matter further during office hours or at their convenience.
- Avoid making demands or setting ultimatums.
Closing: End with Professionalism
- Use a formal closing. “Sincerely” or “Respectfully” are appropriate.
- Include your full name and student ID number for easy identification.
- Proofread your letter meticulously before sending. Grammatical errors and typos can undermine your credibility.
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Frequently Asked Questions: Grade Reconsideration Letters
Understanding the process of requesting a grade reconsideration can be daunting. This FAQ aims to provide clarity and guidance on writing effective letters to your professor.
1. When is it appropriate to request a grade reconsideration?
It is appropriate when you believe there was a clear error in grading, or if significant factors impacting your performance were not previously communicated to the professor.
2. What information should I include in my letter?
Clearly state the specific assignment in question, explain the reason for your reconsideration request, and provide evidence or justification to support your claim.
3. How formal should the tone of my letter be?
Maintain a professional and respectful tone throughout the letter. Address the professor formally and avoid accusatory or demanding language.
4. Is there a specific timeframe for submitting a reconsideration request?
Yes, it is advisable to submit your request as soon as possible after receiving your grade, ideally within the timeframe specified by the course or university policy.
5. What if my reconsideration request is denied?
Understand the professor’s decision and consider seeking advice from an academic advisor or department head regarding further steps, if applicable.