A “Sample Letter To Parents After Interview From School” is a follow-up message. Schools send it to parents after interviewing their child. It’s used to communicate the next steps in the admission process. Schools might also use it to thank parents for their time.
Writing such a letter can be tricky. You want to be professional and clear. You also want to leave a good impression.
That’s why we’re here to help. We’ll share letter samples and templates. These will make writing easier for you.
Sample Letter To Parents After Interview From School
## Sample Letter To Parents After Interview From School
**[School Letterhead]**
**[Date]**
**[Parent(s) Name]**
**[Address]**
**[City, State, Zip Code]**
**Subject: Following Up on Your Child’s Interview**
Dear [Mr./Ms./Mx. Last Name],
Thank you for taking the time to bring [Child’s Name] in for an interview on [Date of Interview]. We enjoyed meeting [him/her/them] and learning more about [his/her/their] interests and experiences.
[Child’s Name] presented [himself/herself/themselves] very well and we were impressed with [mention a specific positive quality, e.g., their enthusiasm, thoughtful answers, polite demeanor].
The Admissions Committee is now reviewing all applications and interviews. We anticipate making decisions by [Date]. You will receive a notification regarding the outcome of your child’s application on or before this date.
We understand that waiting can be difficult, and we appreciate your patience during this process.
In the meantime, please do not hesitate to contact us at [Phone Number] or [Email Address] if you have any questions.
Sincerely,
[Name of Admissions Officer/School Official]
[Title]
[School Name]
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How to Write Letter To Parents After Interview From School
Subject Line: Crafting the Perfect First Impression
- Keep it succinct and pertinent. Think “Update Following [Student’s Name]’s Interview” or “Feedback on [Date]’s Interview with [Student’s Name].”
- Avoid ambiguity. A vague subject line might get overlooked in a deluge of emails.
- Consider including the student’s name for immediate recognition by the parents.
Salutation: Setting the Tone
- Opt for a formal greeting. “Dear Mr. and Mrs. [Parent’s Last Name],” is generally a safe bet.
- If you know the parents well, a slightly warmer “Dear [Parent’s First Name] and [Parent’s First Name],” might be appropriate, but exercise caution.
- Avoid overly casual salutations like “Hi” or “Hello.” This is a professional communication.
Introduction: A Concise Overview
- Begin by expressing gratitude for the parents and student taking the time to interview.
- Briefly state the purpose of the letter: to provide feedback or an update on the interview process.
- Exude positivity, regardless of the interview’s outcome. A professional and courteous tone is paramount.
Body Paragraph 1: Highlighting Strengths
- Pinpoint specific positive attributes showcased by the student during the interview.
- Reference tangible examples: “We were particularly impressed with [Student’s Name]’s articulation of their interest in [Subject].”
- Avoid generalizations. Specificity lends credence to your observations.
Body Paragraph 2: Addressing Areas for Refinement (If Applicable)
- If there are areas where the student could improve, broach them delicately.
- Frame constructive criticism as opportunities for growth, not as deficiencies.
- Offer suggestions for improvement. For example, “We encourage [Student’s Name] to further explore [Topic] to bolster their understanding.”
- If no areas for improvement exist, omit this section entirely.
Concluding Remarks: Reinforcing Positivity and Setting Expectations
- Reiterate your appreciation for the opportunity to meet the student and their parents.
- Clearly state the next steps in the admission process, if any. For example, “The admissions committee will be deliberating over the next few weeks, and we will notify you of our decision by [Date].”
- Offer a point of contact for any further inquiries.
Closing: A Formal Farewell
- Use a professional closing such as “Sincerely,” or “Respectfully,” followed by your name and title.
- Ensure your contact information is readily available, either within the closing or as part of your email signature.
- Proofread meticulously for any grammatical errors or typos before sending.
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Frequently Asked Questions: Post-Interview Letters to Parents
Following a school interview, parents often have questions regarding the subsequent communication. This FAQ section addresses common inquiries about the sample letters schools send to parents after the interview process.
What is the purpose of a post-interview letter from the school?
The letter serves to formally acknowledge the interview, thank the parents for their time, and provide an update on the application’s status or next steps in the admissions process.
How long does it typically take to receive a letter after the interview?
The timeframe varies, but generally, schools aim to send a letter within two to four weeks following the interview. Delays can occur due to the volume of applications being processed.
What information is typically included in the letter?
The letter usually includes a thank you for attending, a summary of the next steps (if any), and a reiteration of the school’s contact information for any further queries.
What does it mean if the letter is very generic?
A generic letter indicates that the school is likely processing a large number of applications. It does not necessarily reflect positively or negatively on the application’s outcome.
What should I do if I don’t receive a letter within the expected timeframe?
If you haven’t received a letter within four weeks, it is acceptable to contact the admissions office to inquire about the status of your application. Ensure you reference your child’s name and the date of the interview.