A “Sample Letter To Not Renew Apartment Lease” is a document. It informs your landlord that you won’t be extending your lease. You use it when you plan to move out. This is common when your lease term ends.
This article offers help. We’ll share different letter examples. These samples cover various situations. They will make writing your own letter easy.
Our goal is to simplify the process. We provide templates. You can adapt them to your needs. Get ready to draft your perfect “Not Renew” letter.
Sample Letter To Not Renew Apartment Lease
## Sample Letter To Not Renew Apartment Lease
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Notice of Intent Not to Renew Lease**
Dear [Landlord’s Name],
This letter serves as formal notification that I will not be renewing my lease agreement for the apartment located at [Your Apartment Address]. My current lease expires on [Date of Lease Expiration].
I will be vacating the premises on or before this date, in accordance with the terms of our lease agreement.
Please advise on the preferred procedure for returning the keys and conducting the final walkthrough inspection. I would also appreciate information regarding the return of my security deposit.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Not Renew Apartment Lease
Subject Line: The Overture to Your Departure
- Be straightforward. “Non-Renewal of Lease – [Your Name] – [Apartment Number]” is crystalline.
- Avoid ambiguity. The landlord shouldn’t need a Rosetta Stone to decipher your intent.
Salutation: A Courteous Beginning
- Address the landlord or property manager by name if known. “Dear Mr./Ms. [Landlord’s Last Name],” demonstrates respect.
- If the name is unknown, “To Whom It May Concern:” suffices, though it’s less personable.
Declaration of Intent: State Your Purpose Palpably
- Begin with a clear declaration. “This letter serves to formally notify you of my intent not to renew my lease agreement for the apartment located at [Apartment Address].”
- Don’t bury the lede. Make your intention immediately apparent.
Date of Vacate: Pinpointing Your Exit
- Specify the exact date you’ll be vacating. “My intended date of departure is [Date].”
- Cross-reference your lease agreement to ensure this aligns with its expiry.
A Concise Rationale (Optional, but Prudent)
- Briefly elucidate your reasons for not renewing. This can be as simple as: “I am relocating for employment opportunities.”
- Eschew excessive detail or lengthy justifications. Keep it succinct and professional.
Condition Acknowledgment and Cooperation Pledge
- Acknowledge your responsibility to leave the apartment in good condition. “I intend to leave the premises in the condition stipulated in the lease agreement.”
- Offer your cooperation for inspections. “I am available for a pre-move-out inspection at your convenience.”
Closing: A Cordial Farewell
- End on a positive note. “Thank you for your time and consideration.”
- Use a professional closing. “Sincerely,” or “Respectfully,” followed by your name.
- Include your contact information (phone number and email) for ease of communication.
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Frequently Asked Questions: Sample Letter To Not Renew Apartment Lease
This section addresses common inquiries regarding the process of writing a letter to inform your landlord of your decision not to renew your apartment lease.
Understanding the proper procedures ensures a smooth and professional transition.
What information should I include in my lease non-renewal letter?
Your letter should clearly state your intention not to renew the lease, the date you will be moving out, your current address, and your forwarding address for the return of your security deposit.
When should I send my lease non-renewal letter?
Refer to your lease agreement for the required notice period. Typically, this is 30-60 days before the lease expiration date. Sending it earlier is generally recommended.
How should I send the non-renewal letter?
Send the letter via certified mail with return receipt requested. This provides proof that your landlord received the notification. Keep a copy for your records.
What if I change my mind after sending the letter?
Contact your landlord immediately. Reversing your decision depends on your landlord’s willingness and the terms of your lease agreement.
Is there a specific format I need to follow?
While there is no legally mandated format, a professional and clear tone is essential. Use a business letter format, and keep the language concise and respectful.