Breaking a lease can be a stressful situation. Sometimes, life throws curveballs. You might need to move before your lease ends. A “Sample Letter to Leasing Office for Breaking Lease” is a formal document. It informs your landlord of your intention to leave.
This article is your guide. We understand writing these letters can be tricky. We’ve got you covered. We’ll provide sample letters. They will help you communicate clearly.
Our samples cover various scenarios. You’ll find templates for different reasons. These include job relocation, financial hardship, or other unexpected events. Customize them to fit your needs.
Sample Letter To Leasing Office For Breaking Lease
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Leasing Office Name]
[Leasing Office Address]
**Subject: Notice of Lease Termination – [Your Apartment Number]**
Dear [Leasing Manager Name],
This letter serves as formal notification that I intend to terminate my lease agreement for the property located at [Your Apartment Number], [Your Address], effective [Date of Intended Move-Out].
I am breaking my lease due to [Clearly state your reason for breaking the lease. Be specific and honest. Examples: job relocation, financial hardship, medical reasons, etc.].
I understand that breaking my lease may result in penalties as outlined in the lease agreement. I am prepared to discuss these penalties and explore possible solutions, such as finding a suitable replacement tenant.
I request clarification on the specific fees or charges I will be responsible for upon vacating the premises. I am available to schedule a meeting to discuss this matter further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Leasing Office For Breaking Lease
Subject Line: Clarity is Key
- Be forthright. Something like “Notice of Lease Termination – [Your Name] – [Apartment Number]” leaves no room for misinterpretation.
- Avoid ambiguity. Steer clear of vague phrases like “Regarding My Lease.”
- Brevity is the soul of wit. The subject line is not the place for lengthy explanations.
Salutation: Professional Courtesies
- Opt for “Dear [Property Manager’s Name],” if known. This personal touch demonstrates respect.
- If the name is elusive, “Dear Leasing Office Management,” is an acceptable alternative.
- Refrain from overly casual greetings like “Hey” or “Hi.” Maintain a professional demeanor.
Body Paragraph 1: Declaration of Intent
- State your intention to vacate the premises unambiguously. E.g., “This letter serves as formal notification that I will be terminating my lease agreement for the property located at [Apartment Address].”
- Specify the intended date of departure. Clarity here prevents future disputations.
- Reference the date of the original lease commencement. This authenticates your claim.
Body Paragraph 2: Justification (If Applicable)
- If extenuating circumstances warrant a lease dissolution (e.g., job relocation, health imperatives), succinctly articulate them.
- Substantiate your claims with tangible evidence (e.g., a letter from your employer, medical documentation). Attach copies, retaining the originals.
- Acknowledging potential penalties or fees showcases accountability. Mention your willingness to discuss amicable resolutions.
Body Paragraph 3: Logistics and Expectations
- Reiterate your understanding of the lease terms pertaining to early termination, including forfeiture of the security deposit.
- Inquire about the move-out procedure, including scheduling a final inspection.
- Provide your forwarding address for the return of any residual funds or correspondence.
Closing: Cordial Conclusion
- Employ a professional closing such as “Sincerely,” or “Respectfully,”.
- Avoid overly familiar closings like “Cheers” or “Best.”
- Your typed name should directly follow the closing, with your handwritten signature placed above.
Postscript: Final Review
- Scrutinize the letter for grammatical errors and typos. A polished letter reflects diligence.
- Retain a copy of the letter for your records. This is indispensable in case of future discrepancies.
- Consider sending the letter via certified mail with return receipt requested. This provides irrefutable proof of delivery.
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Frequently Asked Questions: Breaking a Lease
Navigating the process of breaking a lease can be complex. This FAQ section provides answers to common questions regarding the submission of a sample letter to your leasing office.
What information should the lease termination letter include?
The letter should clearly state your intent to vacate the property, the date you plan to leave, your forwarding address, and a request for instructions on the move-out process.
How far in advance should I send the lease termination letter?
Refer to your lease agreement; most leases require a written notice of 30 to 60 days prior to vacating the premises.
Should I send the letter via certified mail?
Yes, sending the letter via certified mail with return receipt requested provides proof that the leasing office received your notification.
What if my lease agreement has a specific clause about early termination?
Your letter should acknowledge and address the specific clause, outlining your understanding of any associated fees or penalties.
What happens after I send the lease termination letter?
The leasing office will typically acknowledge receipt of your letter and provide further instructions regarding the move-out process, final inspection, and return of your security deposit.