A “Sample Letter to Landlord to Return Deposit” is a written request. It’s a formal way to ask for your security deposit back. You typically send this after you’ve moved out of a rental property.
Need your deposit back? This article is for you. We’ll share various letter templates. These samples cover different situations.
We’ve got you covered. Find the perfect wording for your needs. Get ready to claim what’s rightfully yours.
Sample Letter To Landlord To Return Deposit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Request for Return of Security Deposit – [Your Apartment Number]
Dear [Landlord’s Name],
This letter is to formally request the return of my security deposit for the property located at [Your Apartment Number] [Your Address], which I vacated on [Date you moved out].
As per our lease agreement, the security deposit amount was [Amount of Security Deposit]. I believe I left the property in good condition, consistent with normal wear and tear.
I have attached photos/videos [Include this line only if you have photos/videos] as evidence of the property’s condition upon my departure.
Please send the full security deposit of [Amount of Security Deposit] to the following address:
[Your Current Address]
If you intend to deduct any amount from the security deposit for damages, please provide me with a detailed written explanation, including itemized receipts, as required by law, within [Number] days (check your local laws for the required timeframe).
I look forward to receiving my security deposit promptly. Please contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Landlord To Return Deposit
Subject Line: Conciseness Is Key
The subject line should be succinct and immediately convey the letter’s purpose. For instance:
- “Security Deposit Return Request – [Your Name] – [Apartment Address]”
- “Request for Security Deposit Refund – [Former Address]”
- “Regarding Security Deposit – [Lease Dates]”
Avoid ambiguity; clarity is paramount.
Salutation: Strike the Right Chord
Address your landlord or property manager professionally. Here’s how:
- If you know their name: “Dear Mr./Ms. [Landlord’s Last Name],”
- If you don’t know their name: “To Whom It May Concern,” (though knowing is preferable)
- Refrain from overly casual greetings like “Hey” or “Hello.”
Maintain a respectful tone from the get-go.
Body Paragraph 1: Laying the Foundation
Establish the context of your letter with these components:
- State your former address and the dates you resided there.
- Reiterate that you are writing to request the return of your security deposit.
- Include the original amount of the security deposit paid.
- Reference the lease agreement, if possible.
This paragraph sets the stage for your entreaty.
Body Paragraph 2: The Condition Quandary
This section is crucial. Elaborate on the condition of the premises upon your departure:
- Assert that you left the property in good, habitable condition, barring normal wear and tear.
- If you took photographs or videos as evidence, mention that you have documentation available.
- If you performed any restorative actions (cleaning, repairs), specify those endeavors.
A proactive tone underscores your responsibility.
Body Paragraph 3: Citing Legal Precedent (If Applicable)
If your state has statutes regarding security deposit returns, subtly allude to them:
- “I understand that [State] law stipulates a timeframe for the return of security deposits.”
- Avoid being overtly accusatory; simply reference the legal framework.
- This demonstrates you are cognizant of your rights.
A gentle reminder of legal obligations can be persuasive.
Closing: A Plea for Amicability
End the letter on a positive, yet firm note:
- Reiterate your request for the full security deposit to be returned promptly.
- Provide your forwarding address for deposit remittance.
- Suggest a preferred method of payment (check, electronic transfer).
- Express gratitude for their time and consideration.
Exude professionalism until the very end.
Sign-off: Etiquette Matters
Choose a formal closing salutation:
- “Sincerely,”
- “Respectfully,”
- “Yours truly,”
Follow with your printed name and signature. A polished denouement leaves a lasting impression.
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Frequently Asked Questions: Returning Your Security Deposit
Understanding the process of recovering your security deposit is crucial for tenants. This FAQ section addresses common inquiries to help ensure a smooth and fair return.
What information should I include in my security deposit return request letter?
Your letter should include your name, previous address, current forwarding address, dates of tenancy, and a polite request for the full security deposit return.
How long does my landlord have to return the security deposit?
The timeframe for returning a security deposit varies by state law. Consult your local regulations to determine the specific period applicable to your situation.
What if my landlord only returns a portion of the security deposit?
The landlord must provide an itemized list of deductions for any withheld amount. Review this list carefully and dispute any unreasonable charges in writing.
What recourse do I have if my landlord fails to return the security deposit?
If the landlord does not return the deposit or provide a valid reason for withholding it, you may consider legal action, such as filing a claim in small claims court.
Should I send the security deposit return request letter via certified mail?
Yes, sending the letter via certified mail with return receipt requested provides proof that the landlord received your request, which can be valuable if disputes arise.