A “Sample Letter to Landlord to Extend Tenancy Agreement” is a written request. It asks your landlord to continue your lease. You might need this letter if your current lease is ending. You want to stay in your rental unit longer.
This article has you covered. We will share various letter templates. These samples will help you. You can easily adapt them for your needs.
Writing this letter is now simple. We have examples for different situations. Find the perfect one for your circumstances. Let’s get started!
Sample Letter To Landlord To Extend Tenancy Agreement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Request to Extend Tenancy Agreement**
Dear [Landlord’s Name],
I am writing to request an extension of my current tenancy agreement for the property located at [Property Address]. My current lease is set to expire on [Expiration Date].
I have enjoyed living at the property and would like to continue my tenancy. I am a responsible tenant and have always paid my rent on time and maintained the property in good condition, as per our agreement.
I would like to propose extending the lease for another [Desired Length of Extension – e.g., six months, one year]. I am open to discussing the terms of the extension, including any potential adjustments to the rent.
Please let me know if you are agreeable to extending the tenancy and what the next steps would be. I am available to discuss this matter further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
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How to Write Letter To Landlord To Extend Tenancy Agreement
Subject Line: Clarity is Key
The subject line is your initial entreaty. It should be concise, unambiguous, and immediately inform your landlord of the letter’s purpose. Avoid vagueness; instead, opt for something like:
- “Request to Extend Tenancy Agreement – [Your Name] – [Property Address]”
- “Tenancy Extension Inquiry – [Your Name] – Unit [Apartment Number]”
Salutation: Respectful Address
Begin with a formal salutation, demonstrating deference. Unless you’re on convivial terms with your landlord, avoid casual greetings. Consider these options:
- “Dear [Landlord’s Name],”
- “To [Landlord’s Name],”
- If unaware of the name: “Dear Landlord/Property Manager,”
Opening Paragraph: State Your Intent Succinctly
In the opening paragraph, articulate your desire to extend the tenancy agreement without prolixity. Be direct, but maintain decorum.
Example:
“I am writing to formally express my interest in extending my tenancy agreement for the property located at [Property Address]. My current lease is set to expire on [Expiration Date].”
Body: Justify Your Request and Propose Terms
The body of the letter is where you substantiate your request and propose potential terms for the extension. Highlight your reliability as a tenant and suggest mutually agreeable conditions.
- Tenant History: Briefly mention your adherence to the current lease terms (e.g., “I have consistently paid rent on time and maintained the property in good order.”).
- Proposed Extension Period: Specify the desired length of the extension (e.g., “I am interested in extending the lease for an additional [Number] months/year.”).
- Rent Considerations: Acknowledge the possibility of rent adjustment. (e.g., “I am open to discussing potential adjustments to the rental rate in line with current market conditions.”).
- Other Terms: Address any other relevant clauses, like maintenance responsibilities.
Negotiation: Demonstrate Flexibility (Optional)
While not always necessary, hinting at flexibility can be advantageous. It portrays you as reasonable and eager to reach an accord.
Example:
“I am amenable to discussing the terms of the extension further and am confident we can reach a mutually satisfactory agreement.”
Closing Paragraph: Express Gratitude and Anticipation
Express gratitude for their time and consideration. Reiterate your eagerness to continue the tenancy.
Example:
“Thank you for considering my request. I look forward to your response and the possibility of continuing my tenancy at [Property Address].”
Closing: Formal Sign-Off
End with a professional closing, followed by your full name and contact information.
- “Sincerely,” or “Respectfully,”
- [Your Full Name]
- [Phone Number]
- [Email Address]
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Frequently Asked Questions: Extending Your Tenancy Agreement
Extending your tenancy agreement requires clear communication with your landlord. This FAQ addresses common inquiries regarding the process of requesting an extension.
How early should I contact my landlord to request a lease extension?
It is advisable to contact your landlord at least 60-90 days before your current lease expires.
What key information should I include in my lease extension request letter?
Your letter should include your name, property address, desired extension period, and any proposed changes to the current agreement.
Is my landlord obligated to grant my lease extension request?
No, the landlord is not obligated to grant your request. Lease extensions are subject to mutual agreement.
What if my landlord does not respond to my extension request?
Follow up with your landlord via phone or email to ensure they received your initial request and to inquire about their decision.
Can my landlord increase the rent if I extend my tenancy agreement?
Yes, rent increases are permissible upon lease renewal or extension, subject to local regulations and the terms of the new agreement.