A “Sample Letter to Landlord Prorating Last Month’s Rent” is a letter. It’s for tenants. They use it when they move out before the end of their lease. Rent is then calculated based on the number of days they lived in the rental unit.
This article provides examples. We’ll share different templates. They’ll help you write your own letter. You can adapt them to your specific situation.
Need to move out early? These sample letters will help. They make the process easier. They ensure you get a fair rent calculation.
Sample Letter To Landlord Prorating Last Month’s Rent
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Prorated Rent for Final Month – [Your Apartment Number]**
Dear [Landlord’s Name],
This letter is to inform you that I will be moving out of my apartment, unit number [Your Apartment Number], on [Date of Move-Out]. As per our lease agreement, I am providing [Number] days’ notice.
Since my lease ends on [Date Lease Ends], and I am moving out before that date, I am requesting a prorated rent amount for my final month.
I understand the rent is $[Monthly Rent Amount] per month. Therefore, the prorated amount for [Number] days (from [Start Date] to [Date of Move-Out]) is $[Prorated Rent Amount]. I have calculated this as follows:
($[Monthly Rent Amount] / [Number of Days in Month]) x [Number of Days Occupied] = $[Prorated Rent Amount]
I plan to pay the prorated amount of $[Prorated Rent Amount] on [Date You Will Pay]. Please let me know if this calculation is correct or if you require any further information.
I would also appreciate it if you could schedule a final walkthrough of the apartment on or around [Preferred Date and Time] to assess any potential damages and discuss the return of my security deposit.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Landlord Prorating Last Month’s Rent
Subject Line: Clarity is Key
- Keep it succinct: “Prorated Rent Request – [Your Name] – [Apartment Number]”
- Avoid ambiguity. This isn’t the time for cryptic messaging.
- Example: A landlord should immediately understand the letter’s purpose.
Salutation: Respectful Overture
- Address your landlord formally unless you have a very casual rapport.
- “Dear Mr./Ms./Mx. [Landlord’s Last Name],” is generally a safe bet.
- Avoid using first names unless explicitly invited to do so.
Body Paragraph 1: Announce Your Departure
- Clearly state your intention to vacate the premises.
- Include your move-out date. This should align with your lease agreement.
- Reference your lease agreement number or any pertinent identifying information.
- Example: “This letter serves as notification that I will be vacating the property located at [Your Address], apartment number [Your Apartment Number], on [Your Move-Out Date], as per the lease agreement [Lease Agreement Number].”
Body Paragraph 2: Justification for Proration
- Articulate why you believe you’re entitled to prorated rent.
- Cite the specific clause in your lease that supports proration, if applicable.
- Calculate the exact amount of rent you expect to be prorated.
- Show your work! Provide a simple equation: (Monthly Rent / Number of Days in Month) * Number of Days Occupied.
- Example: “As my lease terminates on [Date], and given that I will only be residing at the property for [Number] days in [Month], I am requesting a prorated rent amount. My monthly rent is $[Amount]. Hence, the prorated amount is calculated as ($[Amount] / [Total Days in Month]) * [Days Occupied] = $[Prorated Amount].”
Body Paragraph 3: Logistics and Expectations
- Specify how you would like the prorated amount handled.
- Do you expect a refund check? A deduction from your security deposit?
- Provide your forwarding address for any potential refund.
- Be assertive, but not demanding. A collaborative tone is often more effective.
- Example: “I would appreciate it if the prorated rent amount of $[Prorated Amount] could be refunded via check to my forwarding address: [Your Forwarding Address]. Alternatively, this amount can be deducted from my security deposit.”
Closing: Courteous Conclusion
- End with a polite and professional closing.
- “Sincerely,” or “Respectfully,” followed by your name is appropriate.
- Express gratitude for their time and consideration.
- Avoid overly effusive language; brevity is your ally here.
Postscript: A Final Flourish (Optional)
- Not always necessary, but useful for reiterating key details.
- Example: “P.S. I have attached a copy of my lease agreement for your convenience.”
- Ensure the postscript adds value, not redundancy.
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Frequently Asked Questions: Prorating Last Month’s Rent
Understanding how to prorate your last month’s rent is crucial when moving out of a rental property. This section addresses common inquiries about drafting and sending a sample letter to your landlord requesting a prorated rent payment.
What does it mean to prorate rent?
Prorating rent means calculating the rent owed for only the days you occupy the property in a given month, rather than paying the full monthly amount.
When should I send a letter requesting prorated rent?
Send the letter as soon as you have a confirmed move-out date, ideally at least 30 days before your departure, to allow your landlord sufficient time to process your request.
What information should be included in the letter?
The letter should include your name, address, the date you are moving out, the number of days you will be residing in the property during the final month, and a clear request for prorated rent calculation.
How is prorated rent typically calculated?
Prorated rent is generally calculated by dividing the monthly rent by the number of days in the month, then multiplying that result by the number of days you will be residing in the property during that final month.
What if my landlord refuses to prorate the rent?
Review your lease agreement to see if proration is addressed. If the lease doesn’t prohibit it and your state or local laws support proration, you may have grounds to negotiate or seek legal advice.