A “Sample Letter to Landlord for Lease Extension” is a document you write to your landlord. You are asking to stay in your current rental unit beyond your lease’s original end date. You might need this letter when your lease is expiring. You want to continue living in the same place.
This article provides you with helpful examples. We have created templates. These samples will guide you. They make writing your own letter easy. You can adapt them to fit your specific situation.
We will cover different scenarios. You will find the perfect starting point. Get ready to extend your lease with confidence.
Sample Letter To Landlord For Lease Extension
## Sample Letter To Landlord For Lease Extension
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Lease Extension Request – [Your Address]**
Dear [Landlord’s Name],
This letter is to formally request an extension of my current lease agreement for the property located at [Your Address]. My current lease is set to expire on [Date].
I have enjoyed residing at this property and wish to continue my tenancy. I am requesting a lease extension for [Desired Length of Extension – e.g., 6 months, 12 months].
I am a responsible tenant and have consistently paid my rent on time and maintained the property in good condition, as per our existing agreement.
Please let me know if you are open to extending the lease and what the terms of the extension would be, including any potential changes to the monthly rent. I am available to discuss this further at your convenience. You can reach me at [Your Phone Number] or [Your Email Address].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
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How to Write Letter To Landlord For Lease Extension
Subject Line: Brevity is Key
- Keep it concise and unambiguous. A subject line like “Lease Extension Request – [Your Address]” immediately informs the landlord of your intent.
- Avoid overly effusive or demanding language. Clarity trumps everything.
Salutation: Striking the Right Chord
- Use a formal salutation unless you have a very informal relationship with your landlord. “Dear Mr./Ms./Mx. [Landlord’s Last Name]” is a safe bet.
- If you’re unsure of the correct honorific, “Dear [Landlord’s Name]” is acceptable, albeit slightly less formal.
Body Paragraph 1: Articulating Your Intent
- Begin by explicitly stating your desire to extend the lease. Be forthright; leave no room for misinterpretation.
- Include your current address and lease expiration date for easy reference. This mitigates any potential confusion.
- Example: “I am writing to formally request an extension of my current lease for the property located at [Your Address]. My current lease is scheduled to expire on [Expiration Date].”
Body Paragraph 2: Proposing Terms (Or Expressing Flexibility)
- Specify your desired lease extension duration. Are you seeking another year, six months, or a different timeframe?
- Indicate your willingness to negotiate rental terms. This demonstrates flexibility and a proactive approach.
- Example: “I am ideally seeking a [Number] month extension. I am amenable to discussing potential adjustments to the rental rate to reflect current market conditions.”
Body Paragraph 3: Highlighting Your Tenancy
- Subtly remind the landlord of your responsible tenancy. Have you consistently paid rent on time? Have you maintained the property well?
- Avoid sounding boastful; simply allude to your positive track record as a tenant.
- Example: “As a tenant, I have always strived to maintain the property in excellent condition and have consistently fulfilled my rental obligations in a timely fashion.”
Closing: Courteous and Proactive
- Express your gratitude for their consideration. A simple “Thank you for your time and consideration” is sufficient.
- Indicate your availability to discuss the matter further. Provide your phone number and email address.
- Example: “I am available to discuss this matter at your earliest convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address].”
Signature: Formalities Matter
- Use a professional closing, such as “Sincerely” or “Respectfully.”
- Include your full name and, optionally, your phone number below your signature.
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Frequently Asked Questions: Lease Extension Requests
Navigating lease extensions can seem daunting. This FAQ section provides answers to common questions regarding writing a sample letter to your landlord for a lease extension.
What information should I include in my lease extension request?
Your letter should include your name, current address, lease end date, the desired new lease term, and a statement of your intention to renew.
When should I send my lease extension request?
It is recommended to send your request at least 60-90 days before your current lease expires, providing ample time for the landlord to consider your proposal.
How formal should my lease extension request be?
Maintain a professional and respectful tone throughout the letter. Use formal language and avoid colloquialisms.
What if my landlord does not respond to my lease extension request?
Follow up with your landlord via email or phone call after a reasonable period (e.g., one to two weeks) to inquire about the status of your request.
Can my landlord increase the rent upon lease extension?
Yes, landlords can typically increase the rent upon lease extension. Review your current lease agreement and local laws for any rent control regulations that may apply.