A “Sample Letter to Inquire About Graduate Application Status” is exactly what it sounds like. It’s a letter you write to a university. You are asking about the status of your graduate application. You might need this letter if you haven’t heard back from the program. Maybe the deadline has passed, and you’re eager for an update.
Waiting can be tough. You want to know if you’re accepted. You might need to make plans. This letter is your way of politely following up. It shows your continued interest.
We understand the importance of clear communication. That’s why we’ve gathered several sample letters. These examples will guide you. You can adapt them to your specific situation. Let’s get started!
Sample Letter To Inquire About Graduate Application Status
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Admissions Committee
[Department Name]
[University Name]
[University Address]
Dear Admissions Committee,
I am writing to inquire about the status of my application for the [Program Name] graduate program. I submitted my application on [Date of Submission].
My application reference number is [Your Application Reference Number, if applicable].
I understand that the admissions process takes time, and I appreciate your consideration. I am eager to know when I might expect to receive a decision.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
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How to Write Letter To Inquire About Graduate Application Status
Crafting a Compelling Subject Line
The subject line is your initial handshake. Don’t let it be a limp one. Instead of a generic “Application Status Inquiry,” try something more specific and evocative:
- “Inquiry Regarding Graduate Application – [Your Name] – [Program Name]”
- “Following Up: Application for [Program Name] – [Application ID, if available]”
A well-structured subject line permits the admissions committee to swiftly identify your correspondence and its pertinence.
Selecting an Appropriate Salutation
Address your letter with due deference. “Dear Admissions Committee” is acceptable if you lack a specific contact. Ideally, ferret out the name of the admissions officer or program coordinator.
- If you know the name: “Dear Dr. [Surname]” or “Dear Professor [Surname]”
- If you don’t: “Dear Admissions Committee,” or “Dear Graduate Admissions,”
Avoid overly familiar greetings. Professionalism is paramount.
Composing the Body: Introduction
Begin with a concise statement of purpose. Immediately identify yourself and the program to which you applied.
- “I am writing to inquire about the status of my application to the [Program Name] program, which I submitted on [Date].”
- “My name is [Your Name], and I am a prospective student for the [Program Name] program, application submitted [Date].”
Clarity precludes confusion. Make it effortless for them to understand your reason for writing.
Articulating Your Continued Interest
Briefly reiterate your enthusiasm for the program, but avoid obsequiousness. Highlight a specific aspect that resonates with you.
- “I remain keenly interested in the [Program Name] program, particularly the research being conducted by Professor [Professor’s Name] on [Specific Research Area].”
- “My enthusiasm for the [Program Name] program remains undiminished. I am exceptionally drawn to the program’s emphasis on [Specific Program Feature].”
This subtle reinforcement can distinguish your inquiry from a mere status check.
Inquiring About the Decision Timeline
Politely inquire about the anticipated timeframe for decisions. Phrase your question diplomatically.
- “I understand that admissions decisions are made on a rolling basis. Could you provide a tentative timeframe for when I might expect to hear back regarding my application?”
- “I am cognisant of the volume of applications you must review. Is there an estimated date by which decisions for the [Program Name] program will be communicated?”
Avoid demands. Subtlety is key.
Offering Additional Information (If Necessary)
If you have pertinent updates to your application (e.g., a new publication, an award), mention them succinctly.
- “Since submitting my application, I have [briefly describe update, e.g., “published a paper in [Journal Name]”]. I have attached it for your perusal.”
- “Subsequent to submitting my application, I received [briefly describe award or recognition]. I believe this further strengthens my candidacy.”
Ensure any information you provide is genuinely relevant and concise.
Concluding with Professionalism
End the letter with a gracious closing and offer your gratitude.
- “Thank you for your time and consideration. I eagerly anticipate hearing from you soon.”
- “I appreciate your attention to my inquiry. I look forward to the possibility of joining the [Program Name] program.”
Finish with a formal closing, such as “Sincerely,” or “Respectfully,” followed by your full name. Proofread meticulously before sending.
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Frequently Asked Questions: Graduate Application Status Inquiry
These FAQs address common queries regarding how to inquire about the status of your graduate school application. Please review these questions before contacting the admissions office, as your concern may already be addressed here.
1. When is an appropriate time to inquire about my application status?
Allow the admissions committee the timeframe stated in the application instructions or on the department website for processing applications. If this period has passed, typically 2-3 weeks beyond the stated timeframe is an appropriate time to inquire.
2. What information should I include in my inquiry?
Always include your full name, the program to which you applied, your application ID (if applicable), and the date you submitted your application. This information helps the admissions staff quickly locate your application.
3. What is the best way to send my inquiry?
The preferred method is usually email, sent to the graduate admissions office or the specific department’s graduate coordinator. Check the program’s website for the correct contact information.
4. What tone should I use in my email?
Maintain a polite and professional tone. Express your continued interest in the program and your understanding that application reviews take time.
5. What if I haven’t received a response after sending my inquiry?
Allow a few business days for a response. If you still haven’t heard back after a week, you may send a polite follow-up email. Avoid sending multiple inquiries in quick succession.