This article focuses on a specific type of letter. It’s a “Sample Letter To Inform USCIS Green Card Holder Is Dead.” This letter is crucial. It informs U.S. Citizenship and Immigration Services (USCIS) about the death of a Green Card holder.
You might need this letter after a loved one passes away. Perhaps you are the family member or the executor of the estate. This letter fulfills a legal requirement. It helps USCIS update their records.
We understand this is a difficult time. We’ve prepared sample letters. These examples will guide you. They will help you write your own letter. We aim to make this process easier for you.
Sample Letter To Inform Uscis Green Card Holder Is Dead
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
USCIS
[USCIS Address]
[USCIS City, State, Zip Code]
**Subject: Notification of Death – Green Card Holder – [Deceased’s Full Name], A-[Deceased’s A-Number]**
Dear USCIS Officer,
This letter is to formally notify you of the death of [Deceased’s Full Name], a lawful permanent resident of the United States. [He/She] passed away on [Date of Death] in [City, State].
[Deceased’s Full Name] was a green card holder with Alien Registration Number A-[Deceased’s A-Number].
I am [Your Relationship to Deceased] and I am writing to inform you of this event.
Attached to this letter, please find a copy of [Deceased’s Name]’s death certificate as official documentation.
Please let me know if you require any further information or documentation.
Sincerely,
[Your Name]
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How to Write Letter To Inform USCIS Green Card Holder Is Dead
Subject Line: The Overture to Officialdom
- Craft a subject line that’s both direct and indicative. Aim for clarity; avoid ambiguity.
- Example: “Notification of Deceased Green Card Holder – [Name of Deceased], [A-Number]”
- The A-Number (Alien Registration Number) is paramount for expedited processing.
Salutation: A Respectful Address
- Employ a formal salutation. “To Whom It May Concern” remains a stalwart choice.
- Alternatively, if you possess a specific USCIS officer’s name, leverage it for a personal touch.
- Maintain a tone of deference; this communication carries significant weight.
Body Paragraph 1: Declaring the Demise
- State the purpose of your letter unequivocally: to notify USCIS of the green card holder’s passing.
- Include the deceased’s full name, A-Number, and date of death. Precision is key.
- Example: “I am writing to inform you of the death of [Full Name], A-Number [A-Number], who passed away on [Date of Death].”
Body Paragraph 2: Substantiating the Somber News
- Furnish corroborating documentation. A death certificate is indispensable.
- Mention any other pertinent documents you are enclosing, such as a copy of the green card.
- Example: “Enclosed, please find a certified copy of the death certificate, along with a photocopy of Mr./Ms. [Deceased’s Last Name]’s green card.”
Body Paragraph 3: Details Regarding the Informant
- Identify yourself and your relationship to the deceased. Are you the executor, next of kin, or legal representative?
- Provide your full name, address, phone number, and email address. Transparency is crucial.
- Example: “I, [Your Full Name], am the [Relationship to Deceased] and can be reached at [Your Address], [Your Phone Number], and [Your Email Address].”
Concluding Paragraph: A Respectful Farewell
- Express your understanding of the gravity of the situation and your willingness to cooperate further.
- Offer to provide any additional information USCIS might require.
- Example: “I understand the importance of this notification and am available to provide any further details necessary to update your records accordingly.”
Closing: Formalities and Finality
- Utilize a formal closing, such as “Sincerely” or “Respectfully.”
- Follow with your full name and signature.
- Ensure the letter is dated.
- Proofread meticulously before dispatching. Errors can engender delays.
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Frequently Asked Questions: Notifying USCIS of a Green Card Holder’s Death
This section provides answers to common questions regarding the process of informing the United States Citizenship and Immigration Services (USCIS) about the death of a Green Card holder (Lawful Permanent Resident).
Proper notification is important for legal and administrative reasons.
What documentation is required to notify USCIS?
You will typically need to submit the Green Card (if available), a copy of the death certificate, and a cover letter explaining the situation.
Where should I send the notification and documents?
Mail the documents to the USCIS office that has jurisdiction over the deceased’s last known address. Consult the USCIS website for the most current address.
Who is responsible for notifying USCIS?
The deceased’s family members, legal representative, or executor of the estate are typically responsible for notifying USCIS.
Is there a specific form I need to use?
No, there is no specific form. A cover letter explaining the situation and including the required documentation is sufficient.
What happens to the Green Card after notification?
USCIS will update their records to reflect the Green Card holder’s deceased status. The Green Card itself is generally retained by USCIS or destroyed.