A “Sample Letter To Include With Check To School Fundraiser” is a letter you send with a check. It goes to a school fundraiser. You might need one when donating. This helps the school track your donation.
We understand writing can be tricky. That’s why we’re here to help. We’ll share sample letters. They cover various scenarios.
These examples make it easy. You can adapt them to your needs. Get ready to write the perfect donation letter!
Sample Letter To Include With Check To School Fundraiser
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[School Fundraiser Name]
[School Name]
[School Address]
[School City, State, Zip Code]
**Subject: Donation for School Fundraiser**
Dear [School Fundraiser Name],
Please accept this letter and the enclosed check as a donation to support [Name of School]’s fundraiser.
We are happy to contribute to [Mention specific cause or item being funded, if known. Example: “the new library books” or “the school’s art program”].
We believe in the importance of [Mention value or reason for donating. Example: “a strong educational environment” or “supporting our local schools”].
Thank you for your dedication to [School Name] and its students.
Sincerely,
[Your Name]
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How to Write Letter To Include With Check To School Fundraiser
Subject Line: Capturing Attention Immediately
- Keep it succinct and action-oriented. For instance, “Donation Enclosed – [Your Last Name] Family Supports [Fundraiser Name]” cuts to the chase.
- Avoid ambiguity. A clear subject line ensures your contribution is processed promptly and correctly.
Salutation: A Warm Overture
- Address the recipient appropriately. “Dear [Fundraiser Name/Committee],” or “To the Esteemed Members of [School Name],” demonstrates respect.
- If you know a specific individual, using their name personalizes the communication, fostering a more intimate connection.
Expressing Your Support: The Heart of the Matter
- Articulate your enthusiasm for the fundraiser’s cause. A sentence like, “We are delighted to contribute to [Specific Project/Goal]…” sets the tone.
- Highlight the importance of the initiative. “This fundraiser is crucial for providing [Benefit to School/Students],” underscores its significance.
Specifying the Donation: Eliminating Confusion
- Clearly state that a check is enclosed. A simple “Enclosed please find our check for [Dollar Amount]” suffices.
- If the donation is earmarked for a specific purpose, mention it here. “This contribution is specifically for the purchase of new library resources.”
A Brief, Benevolent Anecdote (Optional)
- Share a brief, relevant personal story. “As alumni, we fondly recall the impact of [Relevant Program/Resource] on our education,” adds a personal touch, but this is only necessary if it contributes meaningfully.
- Keep it concise and avoid rambling. The focus should remain on the fundraiser’s objective.
Closing Remarks: A Final Flourish
- Reiterate your support with a positive and forward-looking statement. “We are confident that this fundraiser will be a resounding success,” exudes optimism.
- Express gratitude to the organizers. “Thank you for your tireless efforts in supporting our school community,” acknowledges their dedication.
Sign-Off: A Formal Farewell
- Use a professional and courteous closing. “Sincerely,” or “Warmly,” are both appropriate.
- Include your full name and, optionally, your connection to the school (e.g., “Parent of [Student Name]”).
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Frequently Asked Questions: Donation Letter for School Fundraiser
When donating to a school fundraiser via check, including a brief letter can ensure your contribution is properly allocated and acknowledged. This FAQ addresses common queries regarding what to include in such a letter.
1. What information should I include in the letter?
The letter should include your name, address, the student and/or program you are supporting (if applicable), the check number, and the donation amount. Indicate any specific instructions for the donation’s use if necessary.
2. Is it necessary to include a letter if I write the information on the check memo line?
While the memo line is helpful, a separate letter provides more space for details and ensures clarity. It also serves as a backup in case the memo is unclear or overlooked.
3. How formal should the tone of the letter be?
Maintain a professional and courteous tone. Use formal greetings such as “Dear [School/Organization Name]” and a polite closing like “Sincerely” or “Thank you.”
4. Do I need to specify that the donation is tax-deductible?
It is not necessary to specify this; the school will provide a receipt if the donation is tax-deductible. However, you can inquire about their tax-deductibility policies in the letter if you wish.
5. Should the letter be typed or handwritten?
A typed letter is generally preferred for clarity and professionalism. If handwritten, ensure it is legible and written in dark ink on clean paper.