A “Sample Letter to Immigration Responding to a Request for Evidence” is a letter you write to U.S. Citizenship and Immigration Services (USCIS). They send this request when they need more information. You might receive this letter during a visa application process. It could also be during a green card application.
This article is all about helping you. We will share different sample letters. These are templates. They will help you respond to USCIS. You can adapt them to your specific situation.
We understand that writing these letters can be tough. Our goal is to make it easier. You will find examples of different types of letters. Use these to create your own.
Sample Letter To Immigration Responding Request For Evidence
Sample Letter To Immigration Responding Request For Evidence
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
**Subject: Response to Request for Evidence (RFE) – [Your Name], [Receipt Number]**
Dear USCIS Officer,
This letter is in response to the Request for Evidence (RFE) you issued on [Date of RFE] concerning my application, Receipt Number [Receipt Number].
I understand you are seeking [Specifically state what USCIS is requesting. Be clear and concise].
To address your request, I am providing the following documents:
* [List each document you are providing. Be specific. E.g., “Copy of my birth certificate,” “Affidavit from John Doe notarized on January 1, 2024,” etc.]
* [Continue listing all documents]
These documents should provide the necessary evidence to support my application.
I believe I have addressed all the concerns raised in your RFE. If you require any further information, please do not hesitate to contact me.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Immigration Responding Request For Evidence
Subject Line: Conciseness is Key
- Craft a subject line that is both succinct and informative.
- Include the receipt number the USCIS furnished in their Request for Evidence (RFE).
- Also, incorporate the beneficiary’s name – this aids in expediting the processing.
- Example: “Response to RFE, Receipt Number EAC-XX-XXX-XXXXX, John Doe”
Salutation: A Formal Overture
- Begin with a formal salutation.
- Address the USCIS officer or department directly if a name is provided. If not, a generic greeting suffices.
- Acceptable options include: “Dear USCIS Officer,” or “To Whom It May Concern:”
- Avoid overly familiar greetings.
Introduction: Declare Your Intent
- Start with a declarative statement.
- Explicitly state you are responding to the RFE.
- Reference the date of the RFE received.
- Reiterate the receipt number. This ensures clarity from the outset.
- Example: “This letter constitutes our response to the Request for Evidence dated [Date], pertaining to Receipt Number EAC-XX-XXX-XXXXX.”
Body Paragraphs: Address Each Point Assiduously
- Meticulously address each query or request delineated in the RFE.
- Organize your response in a manner that mirrors the RFE’s structure.
- Use headings or bullet points to delineate different sections of your response, promoting readability.
- Provide irrefutable evidence to substantiate your claims. Do not merely restate information; demonstrate it.
- If a piece of evidence is unavailable, furnish a comprehensive explanation as to why and, if possible, proffer alternative documentation.
Exhibits and Appendices: Substantial Corroboration
- Compile all supporting documents into a well-organized appendix.
- Label each exhibit clearly and correlate the labels with references made in the body of your letter.
- Include a table of contents for the appendix, facilitating easy navigation.
- Ensure that all documents are legible and of high quality. Photocopies should be crisp and clear; originals should be submitted only when explicitly requested.
Reiteration and Summary: Reinforce Your Position
- Conclude the body of your letter with a concise summary of your response.
- Reiterate the key points you have addressed.
- Reaffirm your conviction that the provided evidence satisfies the requirements of the RFE.
- Express your confidence in a favorable adjudication of the petition or application.
Closing: A Formal Farewell
- End with a formal closing.
- Suitable options include: “Sincerely,” “Respectfully,” or “Best Regards,”
- Follow with your typed name, your signature (if submitting a physical copy), and your contact information.
- Ensure the signatory is the petitioner or the applicant’s legal representative.
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Frequently Asked Questions: Responding to an Immigration Request for Evidence (RFE)
This section provides answers to common questions regarding the process of responding to a Request for Evidence (RFE) from immigration authorities. Understanding these guidelines can help ensure your response is complete, accurate, and submitted in a timely manner.
What is a Request for Evidence (RFE)?
A Request for Evidence (RFE) is a formal request from immigration authorities asking you to provide additional documentation or information to support your application or petition.
How should I format my response to an RFE?
Your response should be organized, clearly labeled, and include a copy of the RFE itself. Each piece of evidence should be directly related to the specific request made in the RFE.
What is the deadline for responding to an RFE?
The deadline for responding to an RFE is stated clearly on the RFE notice. Failure to respond by the deadline may result in denial of your application or petition.
What if I cannot obtain all the evidence requested in the RFE?
If you cannot obtain all the requested evidence, provide a written explanation detailing why the evidence is unavailable and submit any alternative evidence you can provide to address the request.
Where should I send my response to the RFE?
Your response should be sent to the address specified on the RFE notice. Ensure you use a reliable mailing method and retain proof of delivery.