Need to add someone to your business checking account? You’ll likely need a formal letter for the bank. This letter authorizes the bank to give account access to another person. It’s common when a new partner joins the business. It’s also used when delegating financial responsibilities.
Writing this letter can feel daunting. Where do you even start? What information should you include?
Don’t worry, we’ve got you covered! We’ll share sample letters you can use. These templates will make the process simple. You can easily customize them for your specific needs.
Sample Letter To Add Someone To A Business Checking Account
Sample Letter To Add Someone To A Business Checking Account
[Your Business Letterhead]
[Date]
[Bank Name]
[Bank Address]
Subject: Request to Add Authorized Signatory to Business Checking Account
Dear [Bank Representative Name],
This letter is to formally request the addition of [New Signatory’s Full Name] as an authorized signatory to our business checking account.
Our account details are as follows:
* Account Name: [Your Business Name]
* Account Number: [Your Account Number]
[New Signatory’s Full Name]’s information is as follows:
* Full Name: [New Signatory’s Full Name]
* Date of Birth: [New Signatory’s Date of Birth]
* Social Security Number: [New Signatory’s Social Security Number]
* Address: [New Signatory’s Full Address]
* Phone Number: [New Signatory’s Phone Number]
We authorize [New Signatory’s Full Name] to perform the following actions on the account:
* Make deposits and withdrawals
* Sign checks
* Inquire about account balances and transactions
* Access online banking and mobile banking services
We understand that [New Signatory’s Full Name] will be subject to the same terms and conditions as the current authorized signatories.
Please provide the necessary forms for [New Signatory’s Full Name] to complete and any other requirements for this change. We have attached a copy of [New Signatory’s] driver’s license and [another form of ID].
Thank you for your prompt attention to this matter. Please contact us at [Your Phone Number] or [Your Email Address] if you require any further information.
Sincerely,
[Your Name/Business Owner Name]
[Your Title]
[Your Business Name]
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How to Write Letter To Add Someone To A Business Checking Account
Subject Line: Clarity is Key
The subject line should be unambiguous. Forego any cryptic phrasing. Instead, opt for something direct, such as:
- “Request to Add Authorized Signer to Business Checking Account”
- “Adding Signatory Authority to Account [Your Account Number]”
- “Authorization Request: Add [New Signer’s Name] to Business Account”
Salutation: Address with Finesse
Always address the proper recipient. If you know a specific account manager, use their name. Otherwise, a formal greeting is impeccable:
- “Dear [Account Manager Name],”
- “Dear [Bank Name] Customer Service,”
- “To Whom It May Concern:”
Introduction: State Your Purpose Concisely
The introductory paragraph should immediately articulate your intention. Be succinct. For instance:
“This letter serves to formally request the addition of [New Signer’s Full Name] as an authorized signatory on our business checking account, account number [Your Account Number].”
Body Paragraph 1: Provide Pertinent Details
Expand upon your request, including all essential information about the new signatory. Omissions can cause delays.
- Full legal name of the new signatory
- Their title within the company (if applicable)
- Their date of birth
- Their residential address
- A contact phone number
- Email address
Body Paragraph 2: Affirm Your Authority
Reiterate your authority to make this request. If you are not the sole proprietor, mention your role and that you have the consent of all necessary parties.
“As the [Your Title] and an authorized representative of [Your Company Name], I confirm that I have the authority to request this change. Furthermore, [if applicable: other partners/members/directors have assented to this addition].”
Enclosures: Evidence is Paramount
Mention all enclosed documents. This demonstrates diligence and prevents misplacement. Crucial enclosures often include:
- A copy of the new signatory’s government-issued photo identification (e.g., driver’s license, passport)
- A completed and signed signature card for the new signatory (if required by the bank)
- Any other documentation stipulated by your bank (e.g., articles of incorporation, operating agreement)
Closing: Express Gratitude and Anticipate Confirmation
Conclude with a professional closing, expressing appreciation and indicating your expectation of an acknowledgement.
“Thank you for your prompt attention to this matter. I anticipate confirmation of this addition at your earliest convenience.”
End with a formal sign-off:
- “Sincerely,”
- “Respectfully,”
- “Best regards,”
Followed by your printed name, your title, and your signature above your typed name.
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Frequently Asked Questions: Adding Someone to a Business Checking Account
Adding an authorized signer to a business checking account requires a formal request. This FAQ section addresses common queries regarding the process and content of a sample authorization letter.
What information should be included in the authorization letter?
The letter should include the business name, account number, name of the person being added, their contact information, the effective date, and the authorized signer’s name and signature.
Who should sign the authorization letter?
An authorized representative of the business, as designated in the bank’s records, must sign the letter.
Is a sample letter sufficient, or does the bank require a specific form?
While a sample letter can serve as a guide, it is advisable to contact the bank to determine if they have a specific form that must be used.
What documentation is required for the person being added to the account?
Typically, the bank will require a copy of the new signer’s government-issued photo identification, such as a driver’s license or passport.
How should the authorization letter be submitted to the bank?
The letter can usually be submitted in person, by mail, or sometimes electronically, depending on the bank’s policies. Contact the bank to confirm their preferred method of submission.