A “Sample Letter to USCIS for Date of Birth Correction” is a formal request. It asks USCIS to fix an error. The error is on your immigration documents. You might need this letter if your birth date is wrong on your Green Card. It is also needed if it is incorrect on other USCIS paperwork.
Are you struggling to write this letter? Do you need help with the right words? Don’t worry, we’ve got you covered. This article provides sample letters.
We will share templates and examples. These samples will guide you. They will make writing your letter easier. Use our samples to create a strong, clear letter.
Sample Letter To Uscis For Date Of Birth Correction
**Sample Letter To USCIS For Date Of Birth Correction**
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
**Subject: Request for Correction of Date of Birth – [Your USCIS Case Number]**
Dear USCIS Officer,
I am writing to request a correction to my date of birth as it appears in USCIS records. My correct date of birth is [Your Correct Date of Birth].
The incorrect date of birth, [Incorrect Date of Birth in USCIS Records], is currently listed on [Specify Document, e.g., Green Card, Employment Authorization Document, Approval Notice].
I have enclosed the following documents as proof of my correct date of birth:
* [Copy of Birth Certificate]
* [Copy of Passport]
* [Copy of Driver’s License]
* [Other Supporting Document]
I kindly request that you update my records with the correct date of birth.
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To USCIS For Date Of Birth Correction
1. Crafting an Impeccable Subject Line
The subject line is your letter’s lodestar, guiding USCIS directly to its purpose. It needs to be unambiguous and meticulously crafted.
- Use a clear, concise phrase such as: “Date of Birth Correction Request – [Your Name] – Receipt Number [Your Receipt Number]”.
- Avoid ambiguity; precision is paramount.
2. Salutation: Begin with Deference
Employ a formal salutation that exudes respect. This sets a professional tone from the outset.
- Opt for “To Whom It May Concern,” if you lack a specific name.
- If you possess a contact name, “Dear [Officer’s Name]” is preferable.
3. Introductory Paragraph: State Your Purpose Explicitly
The opening paragraph should immediately articulate the reason for your correspondence. Brevity is your ally here.
- Clearly state that you are writing to request a correction to your date of birth as it appears on your USCIS documentation.
- Include your full name, A-number (if applicable), and receipt number for easy identification.
- For instance: “I am writing to request a correction to my date of birth as it appears on my documentation. My name is [Your Full Name], my A-number is [Your A-Number], and my receipt number is [Your Receipt Number].”
4. Body Paragraphs: Furnish Substantiating Evidence
This section forms the crux of your argument. Provide compelling evidence to corroborate your claim, leaving no room for equivocation.
- Detail the incorrect date of birth as it appears on your USCIS documents and the correct date of birth.
- Explain the discrepancy. Was it a typographical error, a misunderstanding during application, or another cause?
- Attach certified copies (never originals) of documents that substantiate your correct date of birth. Examples include:
- Birth certificate
- Passport bio page
- Official government-issued identification
- Clearly state that you are providing these documents as irrefutable proof of your correct date of birth.
5. Concisely Reiterating Your Request
Towards the end of the body, reiterate your request succinctly. Reinforce the desired outcome without being repetitive.
- Briefly restate your request for USCIS to amend their records to reflect your correct date of birth.
- Mention that you are available to provide further information or documentation if required.
6. Closing: Express Gratitude and Maintain Formality
End the letter with a professional closing and a note of appreciation.
- Use a formal closing such as “Sincerely,” or “Respectfully,”.
- Include your typed full name beneath your signature.
- Express gratitude for their time and consideration.
7. Meticulous Review Before Submission
Prior to dispatching your letter, conduct a thorough review. Scrutinize every detail to ensure accuracy and coherence.
- Proofread meticulously for any grammatical errors or typos.
- Ensure all necessary documents are included as attachments.
- Maintain a copy of the letter and all supporting documents for your records.
- Consider sending the letter via certified mail with return receipt requested, for proof of delivery.
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Frequently Asked Questions: Date of Birth Correction Letter to USCIS
This section provides answers to common questions regarding the process of submitting a letter to the United States Citizenship and Immigration Services (USCIS) to request a correction to your date of birth on official documentation. Understanding the proper procedures can help ensure your request is processed efficiently.
1. What documents should I include with my date of birth correction letter?
Include copies of official documents that support your correct date of birth, such as a birth certificate, passport, or other government-issued identification.
2. Where should I send my date of birth correction letter?
Send your letter to the USCIS service center that is currently processing your case or the service center that issued the document containing the incorrect date of birth. Consult the USCIS website for the most current address information.
3. What information should I include in the date of birth correction letter?
Clearly state your full name, A-number (if applicable), the incorrect date of birth, the correct date of birth, and a detailed explanation of why the correction is necessary.
4. Is there a specific format for the date of birth correction letter?
While there is no mandated format, the letter should be clear, concise, and professional. Ensure all information is accurate and verifiable.
5. How long does it take for USCIS to process a date of birth correction request?
Processing times vary. Check the USCIS website for current processing times and consider contacting USCIS directly for updates on your specific case.