A “Sample Letter To Tenants About A Large Dog” is a pre-written template. Landlords or property managers use it. They use it to communicate with tenants about large dogs. This is needed when a tenant wants to get a big dog. It is also needed when they already have one without permission.
Need to write such a letter? You’re in the right place. We’ve got you covered with templates and examples. These samples will make your life easier.
This article offers various letter samples. Use them as a starting point. Customize them to fit your specific needs. Let’s get started!
Sample Letter To Tenants About A Large Dog
**Sample Letter To Tenants About A Large Dog**
[Date]
[Tenant Name]
[Tenant Address]
**Subject: Regarding a Large Dog on the Property**
Dear [Tenant Name],
We are writing to you today to address the presence of a large dog on the property.
We have received reports and observed a dog that appears to be [Dog Breed] and weighs approximately [Weight] lbs. Our current pet policy allows dogs up to [Weight Limit] lbs.
Please provide documentation verifying the dog’s breed and weight. If the dog exceeds our weight limit, we must discuss alternative arrangements.
We value all our tenants and aim to ensure a comfortable living environment for everyone. Your cooperation in this matter is greatly appreciated.
Sincerely,
[Your Name/Property Management]
[Contact Information]
How to Write Letter To Tenants About a Large Dog
1. Crafting the Subject Line: Be Forthright and Clear
- Begin with a subject line that immediately conveys the letter’s purpose.
- Examples: “Regarding Unapproved Large Dog on Property” or “Important: Policy Regarding Pets.”
- Avoid ambiguity; let them know the gist immediately.
2. The Salutation: Maintaining Proper Decorum
- Use a formal salutation, such as “Dear [Tenant’s Name],” or “To the Residents of [Apartment Number],” if addressing multiple tenants.
- Avoid overly casual greetings to maintain a professional tone.
- Personalization adds a touch of gravitas to the communication.
3. Laying the Groundwork: Identifying the Infraction
- Politely but firmly state the reason for the letter.
- Example: “It has come to our attention that an unregistered large dog is residing at your property.”
- Be specific about the observed infraction.
4. Referencing the Lease Agreement: Underscoring the Contractual Obligation
- Directly cite the relevant section of the lease agreement pertaining to pets.
- Example: “Section 8, Paragraph 3 of your lease stipulates that all pets must be registered with management and adhere to weight restrictions.”
- Reiterate the importance of abiding by the terms of the lease.
5. Articulating the Course of Action: Outlining Expectations and Deadlines
- Clearly state what action you expect the tenant to take.
- Provide a specific deadline for compliance. For example: “Please remove the dog from the property within 7 days of the date of this letter.”
- Offer options, if available, such as pet registration or seeking an exception.
6. Delineating Consequences: Explaining the Ramifications of Non-Compliance
- Clearly state the consequences of failing to comply with the request.
- Examples: “Failure to comply may result in fines, eviction proceedings, or other actions as permitted under the lease agreement.”
- Maintain a measured tone, avoiding inflammatory language.
7. Closing with Professionalism and Availability
- End the letter with a professional closing, such as “Sincerely,” or “Respectfully,” followed by your name and contact information.
- Offer to discuss the matter further if the tenant has any questions or concerns.
- Example: “Please feel free to contact our office during business hours if you require further clarification.”
Frequently Asked Questions: Large Dog Policy
These frequently asked questions (FAQs) provide clarity regarding the large dog policy. They are intended to help tenants understand the rules and requirements associated with keeping a large dog on the property.
What defines a “large dog” under this policy?
A “large dog” is defined as any canine exceeding 50 pounds in weight or standing over 24 inches at the shoulder.
Are there breed restrictions for large dogs?
Yes, certain breeds considered aggressive or dangerous are prohibited. Please refer to the Lease Agreement, or contact management for a complete list of restricted breeds.
What documentation is required to keep a large dog on the property?
Tenants must provide proof of current vaccinations, a valid dog license, and evidence of pet liability insurance with coverage of at least $100,000.
Are there any additional fees associated with keeping a large dog?
Yes, a non-refundable pet fee of $500 and a monthly pet rent of $50 will be added to your rental agreement.
What are the rules for walking a large dog on the property?
Large dogs must be kept on a leash at all times when outside the tenant’s unit and are prohibited from designated common areas such as playgrounds or pools.