Need a passbook from the Tahsildar? You might need it for land records or property verification. This letter requests the Tahsildar to issue one.
Writing this letter can be tricky. Don’t worry, we’ve got you covered.
We will share some sample letters here. Use these samples to write your own letter. Make the process easy.
Sample Letter To Tahsildar To Issue Passbook
**Sample Letter To Tahsildar To Issue Passbook**
To,
The Tahsildar,
[Tahsildar Office Address]
[Date]
Subject: Request for Issuance of Passbook
Respected Sir/Madam,
I, [Your Name], am a resident of [Your Address]. I own agricultural land located at [Land Location Details], with survey number [Survey Number].
I am writing to request the issuance of a passbook for the aforementioned land. I require the passbook for [State Your Purpose – e.g., availing agricultural loans, updating land records, etc.].
I have attached copies of the following documents for your reference:
* Land Ownership Documents (e.g., Sale Deed)
* Identity Proof (e.g., Aadhaar Card, Voter ID)
* Address Proof (e.g., Utility Bill)
I would be grateful if you could process my request and issue the passbook at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Number]
How to Write Letter To Tahsildar To Issue Passbook
1. Subject: Concision is Key
The subject line is your first (and perhaps only) chance to grab the Tahsildar’s attention. Don’t bury the lede. Be forthright and succinct.
- Example: Request for Issuance of Land Passbook – [Your Name], [Village Name]
- Avoid vague terms. Specificity is paramount.
2. Salutation: Respectful Overture
Begin with a salutation that acknowledges the Tahsildar’s esteemed position. Politeness goes a long way, even in bureaucratic interactions.
- Acceptable: “To The Honourable Tahsildar,”
- Alternative: “Respected Sir/Madam,”
- Avoid overly familiar greetings. Maintain formality.
3. Introduction: Setting the Stage
The introductory paragraph should immediately establish your identity and the purpose of your correspondence. Clarity is indispensable.
- State your name, father’s name (if applicable), and village of residence.
- Clearly articulate that you are requesting the issuance of a land passbook.
- Briefly mention the land details (survey number, area) if readily available.
4. Body: The Nucleus of Your Request
This section constitutes the core of your letter. Provide all pertinent details with meticulous accuracy. Omissions can lead to delays and frustration.
- Furnish comprehensive details regarding your land ownership. Include survey numbers, extent of land, and any relevant patta numbers.
- Explain why you require the passbook. Common reasons include availing agricultural loans, updating land records, or for verification purposes.
- If you have previously applied without success, mention the reference number and date of the prior application.
5. Supporting Documents: Bolstering Your Claim
Attaching corroborating documents lends credence to your application. Ensure you include copies (not originals) of all relevant paperwork.
- Copies of your Aadhar card or other government-issued identification.
- Copies of sale deeds, inheritance certificates, or other ownership documents.
- Any previous correspondence related to your land records.
6. Declaration: A Formal Affirmation
A declaration is a formal statement affirming the veracity of the information you have provided. It underscores your commitment to honesty and transparency.
- Include a statement such as: “I hereby declare that all the information provided above is true and accurate to the best of my knowledge.”
- Sign and date the letter beneath the declaration.
7. Closing: A Polite Farewell
Conclude your letter with a courteous closing remark, expressing your anticipation for a favourable response. A touch of deference is always appreciated.
- Suitable Closing: “Thanking you in anticipation,” or “Yours faithfully,”
- Ensure your signature is legible and accompanied by your full name and contact information (phone number and address).
- Reiterate your request one last time for emphasis.
Frequently Asked Questions: Requesting a Passbook from the Tahsildar
This section provides answers to common queries regarding the process of writing a letter to the Tahsildar for the issuance of a passbook. It aims to clarify the requirements and procedures involved in obtaining this document.
What is a passbook and why is it important?
A passbook officially documents your land ownership details, including the survey number, area, and type of land. It is crucial for various transactions, including land sales, loans, and government subsidies.
What information should be included in the letter to the Tahsildar?
The letter should clearly state your request for a passbook, your complete name and address, the survey number and location of your land, and the reason for needing the passbook.
Is there a specific format for the letter?
While there isn’t a strict format, the letter should be formal, concise, and respectful. Ensure all details are accurate and verifiable.
What documents should I attach to the letter?
Attach copies of relevant documents such as your Aadhar card, previous land records (if available), and any other documents that prove your ownership of the land.
How long does it typically take to receive the passbook after submitting the letter?
The processing time varies depending on the specific Tahsildar office and the workload. It is advisable to inquire about the estimated timeframe when submitting your application.