Need to close your EIN account with the IRS? You’ll need a formal letter. This letter tells the IRS you’re shutting down your business or no longer need the EIN. It’s common when a business closes, merges, or changes its structure.
Writing to the IRS can be daunting. Crafting the perfect letter takes time. We understand this can be a headache.
That’s why we’re sharing sample letters. These templates make closing your EIN account easier. Use these samples as a guide to write your own letter.
Sample Letter To Close An Ein Account
Sample Letter To Close An EIN Account
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
Internal Revenue Service
[IRS Address – if known, otherwise: Department of the Treasury, Internal Revenue Service, Kansas City, MO 64999]
Subject: Request to Close Employer Identification Number (EIN) – [Your EIN]
Dear Sir/Madam,
This letter is to formally request the closure of the Employer Identification Number (EIN) associated with [Your Company Name]. Our EIN is [Your EIN].
We are no longer operating as a business and have ceased all business activities. We have no outstanding tax liabilities and have filed all required tax returns.
Please confirm the closure of this EIN in writing. We would appreciate it if you could also provide a confirmation number for our records.
Thank you for your time and assistance in this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title, if applicable]
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How to Write Letter To Close An EIN Account
Subject Line: Clarity is Key
- Be Explicit: State the purpose directly. For instance: “EIN Account Closure Request – [Your EIN]”
- Avoid Ambiguity: Refrain from using vague language that could obfuscate your intent.
Salutation: Formalities Matter
- Use a Professional Greeting: “Dear Internal Revenue Service,” or “To Whom It May Concern,” are both acceptable.
- Avoid Casual Language: Steer clear of colloquialisms or overly familiar greetings.
Body: Articulating Your Intent
- Paragraph 1: State Your Purpose: Clearly delineate that you are requesting the closure of your EIN account.
- Paragraph 2: Provide Pertinent Information: Include your EIN, business name, and business address.
- Paragraph 3: Explain the Rationale: Specify the reason for closure, such as business cessation, merger, or change in structure.
Elaborating on the Rationale: Why Closure is Necessary
- Be Forthright: Provide a succinct yet comprehensive explanation.
- Examples: “The business has ceased operations effective [Date].” or “The business has merged with [New Business Name] and the EIN is no longer required.”
Tax Compliance Declaration: Ensuring Rectitude
- State Compliance: Affirm that all required tax returns have been filed and all outstanding tax obligations have been discharged.
- Example: “All required tax returns have been filed, and all outstanding tax obligations have been satisfied as of this date.”
Request for Acknowledgment: Seeking Confirmation
- Request Confirmation: Politely request a written acknowledgment of the EIN account closure.
- Provide Contact Information: Include a phone number or email address where you can be reached for any clarifications.
Closing: Maintaining Professional Demeanor
- Use a Formal Closing: “Sincerely,” or “Respectfully,” are appropriate.
- Include Your Signature: Sign your name above your typed name.
- Provide Your Title: Include your official title within the company (e.g., Owner, CEO).
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Frequently Asked Questions: Closing an EIN Account
Closing an Employer Identification Number (EIN) account requires submitting a formal written request to the Internal Revenue Service (IRS). This FAQ addresses common inquiries regarding the process and requirements for drafting such a letter.
What information should be included in the EIN closure letter?
The letter should include the complete legal name of the entity, the EIN itself, the business address, the reason for closing the account, and the name and title of the authorized individual submitting the request.
Where should the EIN closure letter be sent?
The letter should be mailed to the Internal Revenue Service (IRS) address corresponding to the state where the business is located. Consult the IRS website for the most current address for EIN closures.
Is there a specific form required to close an EIN account?
No, the IRS does not provide a specific form for closing an EIN account. A written letter containing the required information is sufficient.
What documentation should accompany the EIN closure letter?
While not always required, including a copy of the EIN Assignment Notice (CP 575) or any official IRS correspondence referencing the EIN can help expedite the closure process.
How long does it take for the IRS to close an EIN account?
The processing time for closing an EIN account can vary, but it typically takes several weeks to a few months. Regularly check the status of your request by contacting the IRS directly.