When a Florida attorney passes away, someone must notify The Florida Bar. This notification is done via a formal letter. This letter ensures proper handling of the deceased attorney’s cases and client matters.
Crafting such a letter can feel daunting during a difficult time. You might not know where to start or what to include.
That’s why we’re here to help. We provide sample letters to advise of an attorney’s death to the Florida Bar. Use these templates to guide your communication.
Sample Letter To Advise Of Attorney Death To Fl Bar
Sample Letter To Advise Of Attorney Death To FL Bar
[Your Name/Law Firm Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
The Florida Bar
651 East Jefferson Street
Tallahassee, FL 32399-2300
**Subject: Notification of Death – [Attorney’s Name], Bar Number [Attorney’s Bar Number]**
Dear Florida Bar,
This letter is to inform you of the passing of [Attorney’s Name], Bar Number [Attorney’s Bar Number], who died on [Date of Death].
[Attorney’s Name] was a member in good standing of The Florida Bar. [He/She] was actively practicing law at [Law Firm Name, if applicable] located at [Address of Law Firm, if applicable].
[Optional: Briefly mention any known details about the handling of the deceased attorney’s cases. For example: “We are in the process of notifying clients and transferring files to ensure a smooth transition.” or “The firm is currently winding down its operations.”]
Please let us know if you require any further information or documentation regarding this matter. We are prepared to cooperate fully with the Florida Bar during this time.
Sincerely,
[Your Name/Law Firm Name]
[Your Title/Position]
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How to Write Letter To Advise Of Attorney Death To FL Bar
Subject Line: Clarity is Key
- The subject line should be concise and unequivocal.
- Exempli gratia: “Notification of Attorney [Attorney’s Full Name] Demise” or “Informing of the Passing of Attorney [Attorney’s Full Name]”
- Including the bar number can expedite processing. For instance: “Notification of Attorney [Attorney’s Full Name] Passing – Bar Number [Bar Number]”
Salutation: Formality Prevails
- Address the Florida Bar with utmost respect.
- A suitable salutation is: “To Whom It May Concern” or “Florida Bar Admissions Department”.
- Avoid overly familiar greetings.
Opening Paragraph: Announce the Somber News
- State the attorney’s passing directly and without euphemisms.
- “It is with profound sorrow that I inform you of the death of Attorney [Attorney’s Full Name], who passed away on [Date of Death].”
- Include the attorney’s full name and bar number for unequivocal identification.
Body Paragraphs: Provide Pertinent Details
- Subsequent paragraphs should furnish relevant particulars.
- Provide the date of death, and if known, the cause of death (if appropriate and if you are comfortable sharing).
- Include information about the deceased’s practice: Was it a sole proprietorship? A partnership? Any ongoing cases that require attention?
- Mention any known arrangements for the disposition of client files and active cases.
- Convey contact information for the estate’s representative or the individual managing the deceased’s legal affairs.
Closing Paragraph: Offer Assistance
- Express willingness to provide further assistance.
- Offer to furnish additional documentation, such as a death certificate, if required.
- Reiterate contact information.
Closing: Maintain Professionalism
- Use a formal closing.
- Acceptable options include “Sincerely,” “Respectfully,” or “Yours truly.”
- Follow with your full name and contact information.
Postscript: Document Submission
- Consider including a postscript if submitting supporting documents.
- Example: “P.S. Enclosed you will find a copy of the death certificate for Attorney [Attorney’s Full Name].”
- Ensure the documents are legible.
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Frequently Asked Questions: Attorney Death Notification to The Florida Bar
Navigating the process of notifying The Florida Bar upon the death of an attorney can be complex. This FAQ provides guidance on common questions related to the notification process.
Who is responsible for notifying The Florida Bar of an attorney’s death?
Typically, a family member, law partner, or a representative from the deceased attorney’s firm is responsible for notifying The Florida Bar.
What information should be included in the notification letter?
The notification letter should include the deceased attorney’s full name, bar number, date of death, and contact information for the person handling the attorney’s affairs.
How should the notification letter be submitted to The Florida Bar?
The notification letter can be submitted via mail, email, or fax to the designated department at The Florida Bar responsible for attorney records.
Is there a specific form required for notifying The Florida Bar?
While there isn’t a mandatory form, a formal letter containing the necessary information is generally accepted and preferred.
What happens after The Florida Bar is notified of the attorney’s death?
The Florida Bar will update its records to reflect the attorney’s deceased status and may provide guidance on any necessary administrative procedures related to the attorney’s practice.